Project Coordinator

Position Title: Project Coordinator 

Department: PUMA Works

Reports to: PUMA Works Director 

Compensation: $20-$32 Hourly; Commensurate to Skills and Experience

Hours: 40 hours a week, Monday through Friday, 8:30am to 5:00pm

Benefits 

• Three weeks of paid vacation.
• Eight and a half paid holidays per year.
• Two paid flexible holidays per year.
• ICHRA Health Insurance Reimbursement or Health Insurance Reimbursement.
• 100% Employer Paid Dental & Vision Insurance.
• 100% Employer Paid Life Insurance.
• Other benefits accrue over the first 3-24 months, including additional paid vacation, no-cost primary medical care membership, 401k, 401k matching, and quarterly profit sharing.

Place of Work: Corporate Headquarters – 1730 South Street, Redding, CA 96001

Company Overview
Maas Energy Works is the leading developer and operator of on-farm, waste-to-energy systems in the United States. The Company designs, develops, constructs, and operates biogas renewable energy generation systems, primarily on dairy farms. Our projects include anaerobic digesters, biogas-powered electric generation, and renewable natural gas upgrading.

• Project Coordination: Support active projects, track milestones, coordinate meetings, maintain records, support project startup and closeout activities, and ensure commitments are completed.
• Administrative Operations: Own follow-through, status collection, reporting support, dashboard updates, action-item management, and departmental coordination activities.
• Procurement & Purchasing Support: Request vendor quotes, support purchase orders, track deliveries, coordinate with vendors and accounting, and assist inventory-tracking initiatives.
• Quote & Intake Coordination: Support intake and quoting processes, maintain request visibility, route requests correctly, and coordinate with Project Development, Operations, and PUMA Works staff.
• Billing & Financial Support: Track billing readiness items, support invoicing processes, maintain billing visibility, and assist reporting activities.
• Documentation & Process Management: Maintain project records, SharePoint structures, SOPs, templates, forms, and department documentation standards.
• Leadership Support: Provide direct support to the Director of PUMA Works by helping track commitments, reporting requirements, staffing initiatives, and department improvement efforts.
• Travel & Logistics: Coordinate travel arrangements, meeting logistics, and scheduling for department staff and leadership as needed.

• Five or more years of coordination, administrative, or operations support experience.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills with both executive and technical audiences.
• Proficiency with Microsoft 365, including Outlook, Excel, Word, Teams, and SharePoint.
• A strong accountability mindset with proven follow-through on commitments.
  
• Preferred: experience supporting industrial, automation, engineering, manufacturing, construction, or other technical organizations.
• Preferred: familiarity with procurement, project-management systems such as ClickUp, scheduling, contracts, and invoicing.
• Highly organized and proactive, comfortable driving follow-through, and motivated by helping complex organizations operate efficiently.
• Must be proficient in English.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demand Requirements

Work Environment
This job mainly operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands
This is largely a sedentary role with some travel required. This would require the ability to enter, travel in, and exit vehicles and airplanes.