Job Description:
Overview:
The Project Coordinator will provide comprehensive project support to multiple project teams and senior leaders, ensuring smooth and efficient delivery of projects through coordination, documentation, and process management.
Responsibilities:
Maintain and monitor project plans, schedules, work hours, budgets, and expenditures as directed.
Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets, and memorandums using MS Office Suite, primarily MS Excel and MS Word.
Assist multiple Project Managers and senior leaders with documentation required for the timely delivery of projects.
Develop and implement project controls, including dynamic dashboards, client-side reporting modules, and real-time status metrics.
Support the implementation and management of project websites, information resources, and process automation tools.
Process and distribute confidential and sensitive information/documents.
File, retrieve, and manage corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software as part of project workflows, including user credentialing.
Coordinate calendars, schedules, meetings, trainings, and travel arrangements as requested.
Prepare meeting materials, agendas, and coordinate catering for luncheons, celebrations, and client or internal meetings.
Qualifications:
Bachelor’s degree in business or a related field of study preferred.
A minimum of 5 years’ experience in a similar support role, preferably in the AEC industry.
Previous experience handling highly sensitive and confidential information in an administrative capacity.
Exceptional communication skills, both oral and written.
Strong interpersonal skills with the ability to collaborate effectively with employees at all levels within an organization.
Advanced proficiency in MS Office Suite, particularly MS Excel and MS Teams.
Ability to meet deadlines and adapt to changing work assignments and priorities with professionalism.
Strong organizational and time management skills with a customer-service orientation.
High level of accuracy and attention to detail in work products.
Ability to work independently with a high level of initiative.
Ability to work Monday - Friday, 8am - 5pm with overtime as needed.
If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at [email protected] or call (210) 375-9000.
EEO Statement:
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Skills Required
- Bachelor's degree in business or a related field
- At least 5 years of experience in a similar support role
- Experience in the architecture, engineering, and construction industry
- Experience handling highly sensitive and confidential information in an administrative capacity
- Exceptional oral and written communication skills
- Strong interpersonal and collaboration skills
- Advanced proficiency in Microsoft Office Suite, particularly Excel and Teams
- Ability to meet deadlines and adapt to changing assignments and priorities
- Strong organizational and time management skills
- Accuracy and attention to detail
- Ability to work independently with initiative
- Availability to work Monday through Friday, 8 a.m. to 5 p.m., with overtime as needed
What We Do
Who We Are Founded in 1965, Pape-Dawson provides professional civil engineering, surveying, GIS, and environmental services for public and private clients across Texas. With 850+ staff and offices in San Antonio, Austin, Houston, Tomball, Fort Worth, Dallas, New Braunfels, and Corpus Christi, we provide both our clients and our employees with a deep bench of valuable in-house resources that span a wide range of disciplines. Pape-Dawson has provided civil engineering services for many noteworthy projects in Texas including theme parks; educational campuses; healthcare facilities; transportation improvement projects; water and wastewater infrastructure projects; commercial land development projects; and thousands of residential projects. We take great pride in producing projects than not only impact quality of life, but also help generate economic opportunity within our communities. Culture and Benefits We acknowledge the value of our employees by providing an enlightened company culture that encourages personal growth and professional excellence, supported by state-of-the-art technology and frequent training opportunities. Employee engagement is an integral part of working at Pape-Dawson. Monthly birthday celebrations, weekly trivia and bingo breaks, picnics, holiday parties, professional speakers, and networking opportunities are just a few of the many events employees enjoy. In addition to fostering a culture that promotes satisfaction and success, we provide our employees with a robust benefits package including a variety of insurance plan options; a generous PTO policy; impressive 401(k) match program; education and gym reimbursements; and flexible and remote work opportunities.
