Our client, a growing real estate development company in Dubai, is seeking an experienced Executive Assistant / Project Coordinator to provide high-level support to senior management and coordinate key business operations and projects.
This role is ideal for a highly organized, energetic, and proactive professional who thrives in a fast-paced environment and enjoys taking ownership, driving execution, and ensuring things get done.
Provide executive and administrative support to senior management.
Coordinate business projects, monitor timelines, deadlines, and follow up on action items.
Prepare presentations, reports, business summaries, and analytical materials.
Assist with legal, financial, HR, and corporate administration processes.
Coordinate with external lawyers, auditors, banks, consultants, and service providers.
Support contract preparation, document management, and approval workflows.
Liaise with UAE government entities and regulatory authorities when required.
Organize meetings, business travel, and executive schedules.
Maintain accurate records, documentation, and reporting systems.
Support process improvements and ensure smooth day-to-day business operations.
Requirements
5+ years of experience in a similar Executive Assistant, Business Assistant, or Project Coordinator role within the UAE.
Currently based in Dubai.
Previous experience in real estate development, construction, architecture, engineering, or a related industry is preferred.
Good understanding of legal, financial, and corporate administration processes in the UAE.
Experience working with banks, auditors, lawyers, and external consultants.
Advanced MS Excel skills, including reporting and data analysis.
Strong PowerPoint and presentation preparation skills.
Fluent Russian and English (written and spoken).
Strong organizational, communication, and project coordination skills.
High level of responsibility, confidentiality, attention to detail, and professionalism.
Skills Required
- 5+ years of experience in a similar Executive Assistant, Business Assistant, or Project Coordinator role within the UAE
- Currently based in Dubai
- Previous experience in real estate development, construction, architecture, engineering, or a related industry
- Good understanding of legal, financial, and corporate administration processes in the UAE
- Experience working with banks, auditors, lawyers, and external consultants
- Advanced MS Excel skills, including reporting and data analysis
- Strong PowerPoint and presentation preparation skills
- Fluent Russian and English (written and spoken)
- Strong organizational, communication, and project coordination skills
- High level of responsibility, confidentiality, attention to detail, and professionalism
What We Do
Ladwig Consulting is a team of HR professionals based in Dubai, specializing in recruitment and HR consulting across the UAE, KSA, and other GCC countries. They provide professional recruitment services, executive search, and human capital solutions, focusing on creating effective HR structures and strategies to drive company growth. The firm has significant expertise in the real estate and development industries.
