Project Accountant

Advocates for Human Potential, Inc. (AHP) is seeking an experienced Project Accountant to serve as the Finance Department’s fiscal partner to our Project Managers and Project Directors. You’ll manage the financial side of a portfolio of federal, state, and local grants and contracts that support behavioral health and human services nationwide, covering budgeting, billing, reporting, and compliance.

We moved to Oracle NetSuite in January 2026 and are still refining how we use it, so this is a chance to help shape our processes, reports, and best practices. We’re looking for someone who stays calm and organized under deadlines, and builds trust with project teams. As you settle into the role, there’s room to take on more responsibility.

We prefer candidates who are able to work from our Sudbury, MA headquarters or our Pasadena, CA office on a regular basis, though remote candidates within the U.S. will also be considered.

Responsibilities

• Serve as the primary financial partner to assigned Project Managers, providing budget, contract, and planning analysis throughout the project lifecycle.
• Prepare and issue monthly invoices for assigned projects; resolve client billing and accounts receivable issues.
• Prepare and submit federal and state grant/contract financial reports accurately and on time
• Initiate drawdowns of funds where applicable.
• Monitor consultant and subcontractor spending against contract limits; track contract modifications.
• Participate in regular project health reviews to assess financial performance and flag risks early.
• Support month-end close, including reconciliations and journal entries.
• Train and coach Project Managers and Finance colleagues on budgets, financial reports, and NetSuite processes.
• Help refine NetSuite workflows, saved searches, and reports as AHP continues to optimize the system.
• Other projects and tasks as assigned.

Qualifications

Required

• 7+ years of accounting experience with increasing responsibility, including federal and/or state grant or contract accounting.
• Advanced Excel skills; proficiency with Microsoft Office.
• Strong analytical and problem-solving skills, and comfort asking questions.
• Detail-oriented, with the ability to manage multiple priorities and meet deadlines.
• Clear, patient communicator who can explain financial information to non-financial colleagues and clients.
• Team-oriented, and willing to take the lead when needed.

Preferred

• Bachelor’s degree in accounting, finance, or a related field.
• Hands-on experience with Oracle NetSuite, especially project accounting and billing.
• Knowledge of 2 CFR 200 (Uniform Guidance).
• Experience training or mentoring colleagues.
• A sense of humor and a steady, calm, measured approach to all tasks.

Don’t meet every single requirement? Research suggests that women and Black, Indigenous, and People of Color (BIPOC) individuals may self-select out of opportunities if they do not meet 100 percent of the job requirements. At AHP, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Salary Range:$82,500 - $92,500

AHP, in an effort to be transparent with applicants about salary and in compliance with various state pay disclosure requirements, publishes the following information, which is current as of the date of posting. The base salary range above represents the low and high end of the AHP salary range for this position. Actual salaries will vary and may be high or low in the range based on various factors, including but not limited to location, experience, and education. The range listed is just one component of AHP’s total compensation package for employees.

Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, AHP provides a variety of benefits to employees, including comprehensive medical, dental, and vision insurance for you and your family, a retirement plan with a 3% match, student loan repayment assistance, employer-paid life and disability insurance, generous paid time off, and much more.

Location

All work must be performed within the United States or its territories. Employees are required to reside in, and carry out their job responsibilities from, a location within the U.S. or a U.S. territory for the duration of their employment. Limited exceptions may be granted for short-term personal or business travel outside of these areas, subject to prior written approval and in compliance with company policy.

Work Authorization Requirement

Applicants must be currently authorized to work in the United States on a full-time basis

About AHP

Work Environment and Physical Requirements

This position is primarily sedentary and requires the ability to remain in a stationary position for extended periods while operating a computer and other standard office equipment. The role involves frequent communication via video conferencing, email, and other digital platforms. As such, employees must have access to a reliable and secure internet connection that supports remote work responsibilities, including video meetings and the use of cloud-based systems. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

AHP is an Equal Opportunity Employer and Affirmative Action Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

AHP is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to access or complete any part of the application process, the interview process, or to perform essential job functions, please get in touch with the Recruitment team at [email protected]. Accommodation requests will be reviewed on a case-by-case basis and may apply depending on individual circumstances and job requirements.

Disclaimer

The statements in this job description are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Responsibilities may evolve or change over time to meet organizational needs.

About AHP

Advocates for Human Potential, Inc. (AHP) is a national consulting firm dedicated to improving behavioral health and human services systems since 1986. Headquartered in Sudbury, MA, with offices in Chicago, IL, Phoenix, AZ, and Pasadena, CA, AHP employs more than 260 staff across nearly 40 states. We partner with federal, state, and local agencies, community-based organizations, and commercial entities to drive change in health and business systems, supporting vulnerable populations from shaping policy to delivering hands-on, ground-level support.

AHP helps organizations and individuals reach their full potential through a suite of services, including professional consulting, research, evaluation, and data analytics, technical assistance and training, as well as virtual solutions, publications, and events. Our areas of expertise span behavioral health, mental health policy and services, substance use disorders, workforce development, homelessness, housing and employment programs, trauma-informed care, criminal justice, women and children’s services, veterans’ support, healthcare reform, and population health management.

AHP is proud to be certified as a Great Place to Work® for eleven consecutive years, a recognition based on extensive anonymous employee feedback. We are deeply committed to employee well-being and are actively engaged in fostering a workplace culture that supports work-life balance, self-care, and mental and emotional health. To learn more, visit www.ahpnet.com

We offer a fantastic array of employee benefits - in fact, our comprehensive package was independently rated as "Great" by an independent party that compared our benefits against companies in similar industries, regions, and sizes. This recognition validates that our strong benefits meet the needs of our valued employees.

Mission:

“To transform behavioral health and human service systems so organizations and individuals can reach their full potential.”

Vision:

“Our clients, our staff, and the people we all serve will reach their potential to live full, productive lives.

Our Core Values at AHP

At AHP, our work is grounded in values that guide how we serve our clients, support our colleagues, and drive impact across health and human services. These values shape our culture and reflect who we are:

• Growth fostered through education, innovation, and self-actualization
• Understanding deepened through empathy, compassion, equity, and inclusion
• Integrity demonstrated through authenticity, leadership, and humility
• Dedication seen through commitment, timeliness, and follow-through
• Expertise achieved through passion, precision, and quality

These values aren’t just words; they are principles we live by in every engagement, decision, and collaboration.