Program Process Analyst

SAIC is seeking a highly organized, proactive, and detail-oriented Program Process Analyst in Colorado Springs to support the AF TENCAP HOPE 2.0 contract. This mission-focused effort integrates Intelligence Community collection architectures, technologies, and capabilities with Department of Defense operational requirements to rapidly deliver innovative and cost-effective solutions supporting warfighters across multiple mission domains.

As a key member of the Program Management Office (PMO), the Program Process Analyst will support program execution, governance, reporting, compliance, and operational effectiveness across a portfolio of approximately 35 projects. The successful candidate will serve as a central coordination point among program leadership, project teams, subcontractors, corporate stakeholders, and Government customers.

In addition to PMO responsibilities, this position provides executive-level administrative support to the Program Manager, ensuring efficient leadership operations and effective program oversight.

This role is ideal for a professional who thrives in a dynamic environment, enjoys driving process improvements, and excels at organizing complex information to support informed decision-making.

Responsibilities:

Program Management Office (PMO) Operations (65-70%)

• Support program execution, governance, and operational excellence across a complex portfolio of projects
• Coordinate the development, review, quality assurance, and submission of contract deliverables, ensuring compliance with contractual requirements and quality standards.
• Prepare and consolidate Monthly Status Reports (MSRs), including project progress, risks, issues, personnel updates, cost status, and milestone tracking.
• Develop and maintain program dashboards, trackers, reporting tools, standard operating procedures, and process documentation.
• Collect, analyze, and report program performance metrics, milestones, risks, dependencies, and action items to support leadership decision-making.
• Facilitate meetings, capture decisions and action items, prepare meeting minutes, and track follow-up actions to closure.
• Coordinate communication and collaboration among project teams, technical leads, subcontractors, corporate partners, and Government stakeholders.
• Monitor compliance with contract requirements, customer reporting requirements, applicable GSA AAS guidance, and company policies.
• Maintain organized, audit-ready program records and support program reviews, inspections, audits, and data calls.
• Track and manage administrative workflows, including Travel Authorization Requests (TARs), Requests to Initiate Purchases (RIPs), Consents to Purchase (CTPs), trip reports, and related activities.
• Verify travel and procurement actions receive proper approvals and comply with established requirements.
• Identify and implement process improvements that enhance reporting accuracy, efficiency, and program performance.

Executive Support to the Program Manager (30-35%)

• Provide executive administrative support to the Program Manager in support of overall program operations.
• Manage calendars and coordinate meetings, leadership reviews, customer engagements, and stakeholder events.
• Prepare agendas, executive correspondence, briefing materials, leadership reports, and presentation packages.
• Track executive action items, suspense dates, and follow-up requirements to ensure timely completion.
• Coordinate logistics for customer visits, leadership meetings, and program reviews.
• Support preparation and distribution of customer-facing and executive communications.
• Maintain leadership reference materials, records, and documentation repositories.
• Handle sensitive and proprietary information with professionalism, discretion, and sound judgment.

Required Qualifications:

• Bachelor's degree and 6+ years of relevant experience; additional experience may be considered in lieu of a degree.
• Must be a U.S. citizen with current Secret level clearance with willingness to obtain a TS/SCI clearance
• Must be within a commutable distance to Colorado Springs, CO.
• Experience supporting a Program Management Office, program operations team, project management organization, or comparable business function.
• Background in one or more of the following areas: 
  • Space operations
  • System integration
  • Project or program management
  • Organizational leadership
  • Human capital management
• Strong organizational, analytical, and problem-solving skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills, including experience preparing reports, executive briefings, meeting minutes, and professional correspondence.
• Experience tracking and reporting quantitative performance metrics and program status.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, Outlook, and Teams.
• Experience using project planning, scheduling, or reporting tools such as Microsoft Project, Primavera P6, or similar platforms.
• Ability to work independently while collaborating effectively with diverse stakeholders and teams.

Preferred Qualifications:

• Experience supporting Department of Defense (DoD), Intelligence Community (IC), Federal Government, or defense-related programs.
• Experience managing contract deliverables and customer reporting requirements.
• CAPM, PMP, or related project management certification.
• Familiarity with GSA AAS requirements and contract compliance processes.
• Experience developing executive dashboards, performance metrics, and management reporting tools.
• Experience supporting travel, procurement, and administrative workflows within a Government contracting environment.
• Experience providing executive support to senior program managers, directors, or other organizational leaders.