POS Reporting Supervisor (Rebate Management)

Are you a detail-driven operations professional who loves turning data into action and ensuring critical processes run seamlessly? Whether you've built your experience in finance, supply chain, sales support, commercial operations, or another fast-paced business environment, this could be the ideal next step in your career. As our POS Reporting Supervisor, you'll play a key role in managing and optimising our Ship & Debit (S&D) reporting and claims process, working closely with Finance, Sales and Supply Chain teams to ensure valuable vendor rebates are accurately tracked, claimed and recovered. With Infinigate experiencing significant growth, expanding vendor partnerships and ongoing investment in Microsoft Dynamics 365, this is an exciting opportunity to join a dynamic business where your analytical mindset, organisational skills and passion for process improvement can make a real commercial impact. 
We are pleased to offer this permanent position as full-time & hybrid with 2 days working from home, 3 days in office. This position could also be considered on a full-time (37.5 hours) or part-time (from 34 hours, 5 days a week) basis.
Job requirements

• Experience operationally in a finance-based support role or from procurement.  
• Attention to detail, strong problem-solving skills and with the desire to diligently reconcile and manage the account.    
• Strong perseverance to ensure we claim the maximum rebates available from the Vendors.  
• Microsoft Dynamics experience preferred (not essential).  
• Experience in ERP processes, documentation and testing would be beneficial.  
• Effective communicator.  
• You may be required to undertake other general duties / reasonable requests, as required by business needs, details of which will be provided to you at the time the duties / requests are required.  

Personal requirements 
Infinigate’s values underpin a strong collaborative working culture and successful inclusive working environment. 

• Own it! Takes accountability for delivering accurate, high-quality work, proactively resolving issues and following through on commitments with minimal supervision. 
• Aim high! Demonstrates a continuous improvement mindset, seeking opportunities to enhance processes, increase efficiency and deliver greater value to the business. 
• Be open! Builds positive relationships across teams, welcomes feedback, shares ideas and collaborates effectively to achieve shared goals. 

Job responsibilities

• Line management of a small team to ensure the daily/weekly POS claims to the Vendors, and any supplementary claims, are made within agreed timelines.  
• Managing the S&D control account, and all aspects of reconciliation and aging management of this key sub-ledger.  
• Producing metrics / KPI’s for Infinigate management.  
• Strict control of any write-off’s following company guidelines, minimising at every opportunity.  
• Liaising with internal colleagues in an organised and professional manner (sales, purchasing, warehousing and finance management).  
• The point person for operational management of the process with the Vendor POS teams to minimise any risk of claim rejection.  
• To manage the input of the credit memos from the Vendors to clear the account in a diligent and organised manner.  
• Ensuring the current process undergoes continual review, improvement and documentation.  
• Involvement in the D365 optimisation, migration of entities onto D365, and efficiency and automation improvements where they are within the team’s operational scope to assist with, including joining BI reports with other group ERP systems, and working with IT to ensure data remains robust.  

Benefits

• £38,000 - £45,000 salary per annum  
• 25 days annual leave rising to 28 days with length of service, plus bank holidays. 
• Day off on your birthday. 
• 2 paid volunteer days per year 
• Additional holiday purchase scheme  
• Electric Car Lease Scheme  
• Cycle to work scheme  
• Life assurance of 4 x basic salary and group income protection from start date 
• 5% employer matched pension contributions after 3 months service. 
• Individual cover for private medical insurance and healthcare cash plan following successful completion of probationary period. 
• Hybrid working arrangements and standard office working hours are 9am – 5.30pm (open to discussion on part-time working)  
• Employee assistance programme for practical and emotional support. 
• Free parking and complimentary refreshments onsite. 

Infinigate Group are committed to creating a diverse and inclusive workplace where differences are not only accepted but also valued and appreciated. If any reasonable adjustments would support you through the recruitment process, please make us aware by answering the relevant application questions. For any further queries, please contact us at [email protected]