The Role
Provides comprehensive administrative support to the Director by managing calendars, communications, meetings, travel arrangements, reports, confidential records, and stakeholder coordination. Handles personal tasks and special projects, tracks deadlines, monitors deliverables, and maintains continuity during the Director’s absence. Requires strong organization, communication, discretion, multitasking, and proficiency in Microsoft Office.
Summary Generated by Built In
We are seeking a highly organized and reliable Personal Assistant to provide comprehensive administrative and support to the Director.
Tasks
* Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
* Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.
* Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
* Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
* Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
* Organize and coordinate meetings, including logistics, agendas, and minutes.
* Maintain confidential files and records with integrity.
* Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
* Provide assistance with personal tasks, errands, and special projects as assigned.
* Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.
Requirements
* Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi proficiency is a plus).
* Minimum 1 years of experience required
* Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
* Strong organizational and time-management abilities.
* High degree of discretion, integrity, and confidentiality.
* Professional attitude with strong interpersonal skills.
* Ability to multitask and work independently in a fast-paced environment.
* Proactive approach to problem-solving and decision-making.
Benefits
What We Offer
* Competitive fixed salary
* Exposure to reputed F&F manufacturers and formulators
* A stable, long-term opportunity with a trusted brand in the industry
* Annual performance-based bonus
* Comprehensive family health insurance
* Professional development and training opportunities
Location: Wadala, Mumbai (Work from Office)
Salary: ₹20,000 – ₹30,000 per month + Bonuses
Working Days: Monday to Saturday (Saturday: Half Day)
Tasks
* Manage the Director’s calendar, including scheduling meetings, appointments, and travel plans.
* Handle coordination and communication in the Director’s absence to ensure continuity of operations and decision-making.
* Coordinate domestic and international travel arrangements such as bookings, itineraries, and visa documentation.
* Handle incoming communication — phone calls, emails, and correspondence — with accuracy and professionalism.
* Prepare and review reports, presentations, and meeting materials, ensuring a high level of quality and confidentiality.
* Organize and coordinate meetings, including logistics, agendas, and minutes.
* Maintain confidential files and records with integrity.
* Act as a liaison between the Director, internal departments, and external stakeholders to ensure smooth communication.
* Provide assistance with personal tasks, errands, and special projects as assigned.
* Track project timelines, monitor key deliverables, and manage reminders for critical deadlines.
Requirements
* Excellent written and verbal communication skills (fluency in English required; Marathi/Hindi proficiency is a plus).
* Minimum 1 years of experience required
* Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
* Strong organizational and time-management abilities.
* High degree of discretion, integrity, and confidentiality.
* Professional attitude with strong interpersonal skills.
* Ability to multitask and work independently in a fast-paced environment.
* Proactive approach to problem-solving and decision-making.
Benefits
What We Offer
* Competitive fixed salary
* Exposure to reputed F&F manufacturers and formulators
* A stable, long-term opportunity with a trusted brand in the industry
* Annual performance-based bonus
* Comprehensive family health insurance
* Professional development and training opportunities
Location: Wadala, Mumbai (Work from Office)
Salary: ₹20,000 – ₹30,000 per month + Bonuses
Working Days: Monday to Saturday (Saturday: Half Day)
Skills Required
- Minimum 1 year of relevant experience
- Fluency in English
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills
- Strong organizational and time-management abilities
- High degree of discretion, integrity, and confidentiality
- Professional attitude and strong interpersonal skills
- Ability to multitask and work independently in a fast-paced environment
- Proactive problem-solving and decision-making ability
- Marathi or Hindi proficiency
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The Company
What We Do
Associate Allied Chemicals is a leading global supplier of high-quality aroma chemicals and ingredients. The company serves the fragrance, flavor, food, and cosmetic industries, providing a wide range of specialties, natural essential oils, resinoids, and natural extracts to both local and international markets.
