At Every we're reimagining back-office operations for startups. Our platform simplifies finance, compliance, HR, and more - helping founders stay focused on building, not paperwork. We offer everything a startup needs in one place: Banking, Cards, Bill Payments, Bookkeeping, Tax, HR, Payroll, and Benefits-all with 10x better workflows using AI. We're a Series A startup backed by YC and Redpoint Ventures (Instacart, Stripe, Ramp), growing fast, and building a world-class team.
About the role
The Payroll Tax Specialist is responsible for ensuring accurate, timely, and compliant
payroll tax operations across multiple states and jurisdictions. This role blends hands-on
payroll experience with deep knowledge of employer tax requirements, account
registrations, notice resolution, and quarterly/year-end filings. The ideal candidate is detail-
oriented, deadline-driven, and comfortable navigating federal, state, and local tax
agencies.
What You’ll Do
Payroll Tax Compliance
Maintain compliance with federal, state, and local payroll tax regulations.
Monitor legislative and regulatory changes affecting employer payroll tax obligations.
Ensure accurate calculation, withholding, and remittance of payroll taxes.
Review payroll runs for tax accuracy, including multi-state and local tax setups.
Cross-Functional Support
Partner with Payroll, HR, Finance, and external vendors to ensure accurate tax setup and reporting.
Provide guidance on tax impacts related to employee moves, remote work, nexus, and multi-state operations.
Assist with audits, data requests, and compliance reviews.
Tax Filings & Reconciliations
Prepare, review, and file quarterly and annual payroll tax returns (941, 940, state withholding, SUTA, local returns).
Reconcile payroll tax liabilities to agency filings and internal payroll reports.
Support W-2 and 1099 year-end processes, including corrections and amendments.
Registration & Account Management
Register new employer tax accounts (SUTA, withholding, local tax agencies, specialty programs).
Manage updates to existing accounts (address changes, POA submissions, rate updates, ownership changes).
You’re a Great Fit If You Have:
2+ years of payroll experience with exposure to multi-state payroll.
3+ years of payroll tax experience (registrations, filings, notices, reconciliations).
Strong understanding of federal, state, and local payroll tax rules.
Experience with payroll systems (ADP, Paychex, Gusto, Workday, UKG, etc.).
Proficiency in reading and interpreting tax notices and agency guidance.
High attention to detail, accuracy, and documentation.
Bonus Points:
Experience with high-volume or multi-EIN environments.
Familiarity with PEO, ASO, or hybrid employer structures.
Knowledge of specialty programs (SUI rate changes, disability programs, paid family leave, local occupational taxes).
Prior experience communicating with IRS, SSA, and state/local tax agencies.
Skills Required
- 2+ years of payroll experience with exposure to multi-state payroll
- 3+ years of payroll tax experience, including registrations, filings, notices, and reconciliations
- Strong understanding of federal, state, and local payroll tax rules
- Experience with payroll systems such as ADP, Paychex, Gusto, Workday, or UKG
- Proficiency in reading and interpreting tax notices and agency guidance
- High attention to detail, accuracy, and documentation
- Experience with high-volume or multi-EIN environments
- Familiarity with PEO, ASO, or hybrid employer structures
- Knowledge of specialty programs, including SUI rate changes, disability programs, paid family leave, and local occupational taxes
- Prior experience communicating with the IRS, SSA, and state or local tax agencies
What We Do
Every is the operating system for your back office, combining incorporation, banking, payroll, accounting, HR, taxes, and compliance—all in one place. Whether you're launching your first company or scaling after raising funds, Every provides you with the tools and expert support to manage financial operations, remain compliant, and run your business with ease. No more juggling multiple vendors—Every streamlines everything, allowing you to focus on building and growing. Would you like to see how it works for your business? Request a personalized tour and discover how Every can support you at every stage. https://www.every.io/why-every
