Payroll Manager

Job Summary:

The ADP Payroll Manager is responsible for managing all facets of payroll processing, ensuring accuracy, compliance with regulations, and timely execution. This role demands in-depth expertise in ADP payroll systems, a comprehensive knowledge of multi-state payroll regulations and tax laws, and familiarity with organizational policies. This position collaborates closely with Human Resources, Finance, and management to optimize payroll operations and contribute to employee satisfaction.

Supervisory Responsibilities:

• Directly supervises the Payroll Specialist.

Duties/Responsibilities:

Payroll Processing and Management

• Oversee the end-to-end payroll process using ADP systems, including data input, auditing, and final submission.
• Ensure timely and accurate payroll for all employees, including salaried, hourly, and overtime calculations.
• Maintain compliance with federal, state, and local payroll regulations, including tax withholding, garnishments, and reporting requirements.

System Administration and Optimization

• Manage and optimize ADP payroll system, ensuring accuracy and integration with other HR and finance systems.
• Train and support employees on ADP functionalities.
• Identify and implement system enhancements or upgrades to improve payroll efficiency.

Compliance and Reporting

• Prepare and review payroll tax filings and other compliance-related documents.
• Respond to audits or inquiries related to payroll operations.
• Generate reports for finance, HR, and management regarding payroll metrics and trends.

Team Collaboration and Employee Support

• Partner with HR to align payroll processes with organizational policies and benefits programs.
• Serve as the primary point of contact for payroll-related employee inquiries, providing timely resolution.
• Collaborate with the finance team on reconciliations, budget forecasting, and cash flow planning.

Process Improvement

• Develop and document payroll policies and procedures to ensure consistency and compliance.
• Proactively identify areas for improvement and lead initiatives to enhance payroll accuracy and efficiency.

Additional responsibilities and tasks as required to support the organization's goals and adapt to evolving business needs.

Attributes/Abilities:

• Must have a satisfactory background and credit check.
• Clear communication skills to explain complex payroll matters to employees and other stakeholders.
• Problem-Solving, strong analytical and troubleshooting skills to address discrepancies or errors in payroll.
• Customer service orientation, ability to address employee concerns and questions with professionalism and empathy.
• Attention to detail, high level of accuracy in processing data and preparing reports.
• Confidentiality and integrity; demonstrated ability to handle sensitive employee data with discretion.
• Analytical thinking, ability to analyze data for trends, compliance risks, and opportunities for process improvement.
• Interpersonal skills, ability to build relationships in and out of the organization.
• Process improvement, identify inefficiencies in payroll process, and implement solutions to streamline and automate.

Experience and Education:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or equivalent experience).
• Minimum of 5 years of payroll management experience, with at least 3 years working specifically with ADP systems.
• Experience managing payroll in a multi-state or global environment.
• Knowledge of integration between payroll systems and HRIS/ERP platforms, including NetSuite.
• Strong knowledge of payroll laws and regulations, including FLSA, tax codes, and compliance requirements.
• Advanced Excel skills and ability to create detailed reports and analyses.

Physical Requirements:

• This is an office desk position with no significant physical exertion required.

POWERX is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.