Operations Associate

Responsibilities:

• Manage the legal, secretarial, and corporate requirements for approximately 100–150 entities across Europe within the Real Estate Industry.
  
• Organize board meetings, prepare board minutes, and oversee their execution.
  
• Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy.
  
• Review project structure charts (SC) and provide updates on any changes during the quarter.
  
• Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy.
  
• Oversee restructuring and financing activities in collaboration with internal teams and external advisors.
  
• Maintain and update the company database/repository and assist with virtual archiving processes.
  
• Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold.
  
• Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities.
  
• Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation.
  

Other skills:

• Ability to work independently as well as be a team player;
  
• Able to take directions and ask questions;
  
• Strong organizational skills;
  
• Eye for detail;
  
• Resourcefulness;
  
• Excellent communication skills;
  
• Fluent English, any other language will be an advantage (especially German, French or Spanish);
  
• Total proficiency with MS Office standard applications;
  
• Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers.