The Role
Provides office administration, reception, facilities coordination, event planning, travel booking, expense and invoice processing, reporting, project support, data validation, client assistance, supplier liaison, and employee onboarding and offboarding. The role supports multiple departments and helps maintain an efficient, positive office environment.
Summary Generated by Built In
Make a real difference at one of London’s foremost SaaS scale-ups:
Be ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.
As an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.
The Role:
We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.
If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.
This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.
Key Responsibilities
- Office management and administration
- Reception Duties: Manage incoming calls, emails, and visitors.
- Office Maintenance: Oversee office supplies, equipment, and maintenance issues.
- Facilities Management: Coordinate cleaning, repairs, and office layout.
- Health and Safety: Ensure compliance with health and safety regulations.
- Event Management: Organise company and social events.
- Travel and Accommodation: Book travel arrangements for staff.
- Office Support: Provide general administrative support to all department
- Financial and Reporting
- Financial Management: Process expenses, purchase orders, and invoices.
- Reporting: Prepare and submit required reports (e.g. CCS, security audit).
- Project Support
- Project Assistance: Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).
- Data Management: Handle data validation and analysis.
- Client and Stakeholder Management
- Client Support: Assist with client meetings and events.
- Stakeholder Liaison: Maintain relationships with building management and suppliers.
- People and Culture
- Onboarding and Off-boarding: Support new and departing employees.
- Team Support: Contribute to a positive and efficient office environment.
Skills/Experience
- Essential Skills
- Organisational and Time Management: Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
- Communication: Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
- Interpersonal Skills: Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
- Problem-Solving: Ability to think critically and find solutions to challenges.
- Attention to Detail: Meticulous approach to ensure accuracy in tasks and data management.
- Adaptability: Flexibility to handle changing priorities and responsibilities.
- Proficiency in IT: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience
- Office Administration: Proven experience in a similar role, handling a variety of administrative tasks.
- Event Management: Experience in planning and executing events, including budgeting and coordination.
- Customer Service: Strong customer service orientation to interact with clients and visitors.
- Project Management: Ability to support and contribute to various projects.
At PredictX, every day is a leap towards reshaping the tech and AI landscape. It’s not just a job; it’s a journey to innovate and achieve excellence.
Ready to embark on this thrilling adventure? Join us, and let's redefine technology together!
Skills Required
- Strong organisational and time management skills, including self-management, prioritisation, deadline management, and handling multiple projects
- Excellent verbal and written communication skills
- Strong interpersonal, relationship-building, and teamwork abilities
- Critical thinking and problem-solving ability
- Meticulous attention to detail and accuracy in data management
- Adaptability and flexibility with changing priorities and responsibilities
- Strong computer skills, including proficiency in Microsoft Office Suite, Word, Excel, and PowerPoint
- Proven experience in a similar office administration role
- Experience planning and executing events, including budgeting and coordination
- Strong customer service orientation for interacting with clients and visitors
- Ability to support and contribute to various projects
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The Company
What We Do
PredictX delivers big data, machine learning, and decision automation services to data-reliant industries, in particular financial services, procurement, retail, travel and healthcare. Using embedded intelligence and data visualisation technology, PredictX continuously drive cost savings, operational efficiencies and revenue growth. PredictX supports clients in capturing, cleaning and compiling their data from multiple sources from within and outside the business.
