Office Manager

What you'll do

This role is designed for a proactive, service-oriented office professional who keeps daily office operations running smoothly, creates a welcoming environment for employees and visitors, and maintains a high standard of organization, hospitality, and workplace experience.

Duties & Responsibilities

Office Operations & Workplace Experience

• Ensuring a smoothly functioning, tidy, and welcoming office environment on a day-to-day basis

• Owning front-of-house activities, including visitor reception, meeting room readiness, and general office presentation

• Managing office supplies, pantry stock, snacks, beverages, and recurring reorders to maintain uninterrupted operations

• Coordinating catering for meetings, team events, and internal gatherings, including set-up and follow-up

• Overseeing plant care, workplace aesthetics, and general office upkeep in coordination with internal teams and external vendors where needed

• Receiving deliveries and packages, organizing incoming and outgoing mail, and ensuring internal distribution

Vendor & Service Coordination

• Coordinating external providers such as cleaning services, catering partners, plant services, courier services, and other office-related vendors

• Monitoring service quality, scheduling regular visits, and escalating issues when standards are not met

• Supporting purchase requests, order tracking, and invoice coordination related to office operations

Administrative & Team Support

• Supporting the organization of internal processes, smaller office projects, and team logistics

• Maintaining office-related documentation, contact lists, room schedules, and operational checklists

• Acting as the main point of contact for employees on practical day-to-day office matters

• Identifying opportunities to improve office routines, hospitality standards, and the overall employee experience

Health, Safety & Compliance Support

• Supporting the implementation of office standards related to cleanliness, order, and safe use of shared spaces

• Helping ensure meeting rooms, common areas, kitchens, and storage areas remain functional and compliant with internal guidelines

• Assisting with fire safety and evacuation-related administrative tasks, signage checks, and readiness of office spaces

Who you are

• Several years of practical experience in office management, workplace operations, hospitality, or a comparable administrative role
• Strong organizational skills and a hands-on mindset with the ability to manage multiple priorities reliably
• A service-oriented, approachable personality with a natural focus on creating a positive workplace experience
• Experience with visitor management, office supply coordination, catering, and vendor communication
• Structured and independent work style with attention to detail and a strong sense of ownership
• Confidence using common office tools and handling administrative follow-up
• High level of reliability, discretion, and commitment to supporting the team effectively

What we offer

A mission driven environment with the opportunity to work on one of Europe’s most consequential defence challenges, with direct impact on sovereign capability and security.
Daily collaboration with top experts across engineering, operations, and defence, with real opportunity to learn from the best, contribute, and grow.
High ownership and autonomy; no time tracking, no micromanagement, just clear objectives and accountability for outcomes.
A fast paced environment where good ideas are implemented quickly, and feedback from test and flight drives real decisions.
A culture that values clarity, integrity, and excellence, and supports people who take initiative and push boundaries responsibly.