Team: Operations | Reports to: Head of Operations | Location: Brooklyn, New York (in office at least three days a week)
About the Job
Every is hiring an Office Manager/Executive Assistant to keep our New York office running smoothly and to be a right-hand resource to our CEO. You’ll work at least three days a week from our Brooklyn brownstone and will own daily office operations.
About Every
Every is an applied AI lab pioneering the future of work; we live in the future, we write what we see, we build what’s missing, and we teach what works. We package this in one subscription that combines trusted intelligence, storytelling, practical education, and useful software.
What You’ll Do
- Make our Brooklyn brownstone a productive and happy place to work on a day-to-day basis. You’ll own daily operations including:
- Tech needs from laptops to internet
- Quality of life in the office, from snacks to upkeep
- Parts of onboarding, including sending welcome packages and showing New York–based new hires around
- Office policies and procedures
- Own CEO Dan Shipper’s admin support:
- Scheduling speaking engagements
- Managing calendars and travel
- Handling and prioritizing correspondence, personal documentation, and other administrative tasks
- Coordinate team travel
- Help organize Every’s biannual Think Weeks, including travel, event planning, and on-site logistics
- Support in-person events as needed, from logistics to day-of execution
- Build systems and automations that cut down recurring manual work
- Handle confidential information with discretion
What We’re Looking For
- Ability to be in person at least three days a week. Hours are flexible with a 9 a.m.–5 p.m. overlap and may shift around events
- You have experience running an office, supporting an executive, or both.
- If you don’t, tell us why you think you’re the right person for the job. We’re open to being persuaded!
- You’re excited about AI and already use tools like Codex in daily life
- You’re highly detail-oriented and reliable—things don’t slip through the cracks
- You’re comfortable handling sensitive and confidential information
- You’re interested in developing automated systems and processes as part of your work, and writing about them for Every
- Prior experience with startups or other fast-paced environments is a plus
What We Offer
- Salary range: $75,000–$85,000 plus equity
- Health benefits: medical (we always have one plan with premiums covered at 100%), dental, and vision. You’ll also get a free membership to One Medical and access to Health Advocates to help with insurance questions and claims
- Unlimited PTO
- 401(k)
- Annual learning stipend
- A computer plus the newest AI tools you need to do your work
- Working out of a Brooklyn brownstone
- Biannual Think Weeks (all-company gatherings)
Our Interview Plan for This Role
- 30-minute initial screen
- One-hour-or-less take-home assignment
- Two-hour in-person interview
- Paid work trial—one day to one week depending on availability
Every is an equal opportunity employer. Candidates will be assessed on the basis of competence and qualifications, without regard to race, religion, color, national origin, sex or sexual orientation, gender expression or identity, age, disability, veteran status, or other classifications protected by law. We’re building a team that reflects a range of backgrounds, perspectives, and skills, and we encourage people from underrepresented groups to apply.
We review applications on a rolling basis. For best consideration apply by October 1, 2026.
Skills Required
- Ability to work in person at least three days per week in Brooklyn, New York
- Experience running an office, supporting an executive, or both
- Excitement about AI and experience using tools such as Codex
- Highly detail-oriented and reliable
- Ability to handle sensitive and confidential information
- Interest in developing automated systems and processes
- Prior experience with startups or fast-paced environments
