Job Opening: Office Manager — ChipStack.ai (San Jose Office)
Location: San Jose, CA
Job Type: Full-Time | On-site
Experience Level: Mid-Level
ChipStack.ai is an AI-native EDA startup transforming how semiconductor chips are designed and verified. Our mission is to empower chip designers and verification engineers with LLM-based co-pilots that dramatically accelerate the hardware development lifecycle. Backed by top-tier investors (Khosla, Cerberus, Clear Ventures), and led by industry veterans from Google, Qualcomm, and Nvidia, we’re building a new generation of tools for the chip industry.
We are a fast-growing team of engineers, ML scientists, and hardware experts—with offices in San Jose and Seattle—and are now looking for an Office Manager to help keep our team running smoothly in San Jose.
What You’ll DoAs Office Manager, you’ll be the heart of our San Jose workspace—making sure everything runs efficiently and everyone feels supported. Your responsibilities will include:
Office Operations: Oversee day-to-day office activities, manage supplies, vendors, mail/deliveries, and facility needs.
Event Coordination: Organize team lunches, offsites, meetups, and other company events.
HR & Onboarding Support: Assist with onboarding new hires, welcoming guests, and creating a great first impression.
Administrative Support: Help with scheduling, travel booking, expense reports, and coordination across teams.
Culture & People: Foster a positive and productive work environment. Be the go-to person for team questions and support.
Vendor & Facilities Management: Coordinate with property managers, cleaning crews, and other service providers.
Proven experience in office management or administrative roles (startups a plus!)
Highly organized, proactive, and detail-oriented
Strong communication and interpersonal skills
Comfortable wearing many hats and juggling multiple tasks
Passionate about creating a great workplace culture
Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms (e.g. Brex or Ramp) is a bonus
Competitive compensation and equity
Full health, dental, and vision coverage
Generous PTO and sick leave
Opportunity to work alongside a world-class team
Impactful role at a high-growth, mission-driven startup
Weekly lunches, team outings, and offsites
Skills Required
- Proven experience in office management or administrative roles
- Highly organized, proactive, and detail-oriented
- Strong communication and interpersonal skills
- Comfortable wearing many hats and juggling multiple tasks
- Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms
What We Do
Founded in 2023, ChipStack delivers agentic AI products that enable RTL designers and design verification engineers to quickly perform verification tasks traditionally requiring specialized expertise, dramatically reducing time and shifting verification earlier in the design cycle while empowering verification engineers with unprecedented design insight. ChipStack's five-agent suite reduces unit verification time from weeks to days. The suite begins by creating a "design intent" mental model that transforms the verification process through deeper design understanding. The agents then provide guided test plan creation, automated testbench generation and updates, verification tool execution, and intelligent debug assistance across formal verification, unit simulation, UVM, and functional coverage. Engineers can control the process using intuitive natural language interfaces.
