Office Administrator

Description

JOB SUMMARY

As our Office Administrator, you will be the first point of contact for our company. First impressions are very important to us. We strive to offer our employees, Subcontractors and clients, a wonderful customer experience. You will coordinate front-desk activities, including distributing packages, redirecting phone calls, sorting, and passing out the mail, assisting with group lunches, and ordering supplies. To be successful as an Office Administrator, you should have a pleasant personality and be a team player. Ultimately, the duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

This position is for a part-time hire. Perfect for someone looking for a role to work approximately 5 hours per day. This will be a Monday thru Friday roll and is required to be in-office. The hours can be flexible depending on your availability.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Greeting and welcoming guests as they arrive in a friendly, and positive manner
• Answer, screen, and forward incoming calls
• Receive, sort, and distribute daily mail
• Monitor and order office supplies and coffee 
• Maintain and stock lunchrooms and refrigerators
• Order items for projects as requested by other departments
• Assist with event planning for Summer Events, Holiday Parties, etc.
• Maintain the office condition, submit repair/cleaning work orders when necessary
• Assist with annual insurance audit
• Assists other departments on projects as needed

Requirements

KEY QUALIFICATIONS/ATTRIBUTES

• Demonstrate ability to provide organization leadership to achieve company goals.
• Ability to cultivate strong relationships with clients, peers, and associates throughout the company and affiliates.
• Typing accurately, preparing/maintaining documents, records and folders.
• Expertise in communication skills with internal team and external clients and vendors
• Ability to run and prioritize day to day functions accurately and effectively.
• Flexible availability and adaptability, with the dedication to ensure successful completion of a project.

REQUIRED SKILLS AND EDUCATION

• Ability to communicate in a clear and concise manner
• Professional attitude and appearance is a must
• Strong computer knowledge, including Outlook, word, excel and power point
• Ability to organize and prioritize work to meet deadlines
• Strong attention to detail & accuracy, and commitment to quality
• Flexibility to change priorities and support other associates
• Associate’s degree preferred

WAGE TRANSPARENCY DISCLAIMER

We are committed to providing salary ranges for all open positions. Please note that the specific compensation for this role will be determined based on your experience, qualifications, location, and internal equity considerations.

Job Type: Part-time (25-29 hours/wk)

Base Pay: $25.00/hr (See Wage Disclaimer on determination of base pay)

Work Location: In person

Recruiters and Staffing Agencies: This role is being vetted through our internal recruiting team. We kindly request not making contact about filling this role. Thank you.