Office Admin

Admin Support

About the Role:

The ideal candidate will be a Key Driver in managing technical services, soft services, travel, transportation, safety, and regulatory compliance. With hands-on experience in HR activities and a proven track record across diverse industries including IT/ITES, Education, E-Publishing, and Media, this role demands a dynamic member who thrives in multitasking and operational excellence.

Key Responsibilities:

Operational Execution

· Oversee daily operations across housekeeping, security, electrical, transport, travel, food & beverages, and internal requests.

· Manage procurement, stock, and vendor coordination for smooth administrative operations.

· Implement and monitor cost control measures.

Facility Management

· Oversee Office renovations and space planning for business expansion.

· Coordinate with internal stakeholders to align infrastructure with business needs.

· Maintain parking, workstation allocation, and asset management.

Employee Engagement & Support

· Organize internal and external employee engagement activities.

· Manage travel bookings, visa processing, and coordination with HR for interviews, onboarding, and exit processes.

· Handle delivery and collection of employee assets.

Safety & Compliance

· Manage e-waste and scrap disposal in compliance with regulations.

· Oversee BCP, fire safety protocols, and quarterly safety drills.

· Conduct vendor calibration and monthly review meetings.

· Act as SPOC for ISMS compliance and audit readiness (ISO & SOC).

Documentation & Reporting

· Prepare and maintain SOPs, MIS reports, and cost-saving analyses.

· Track AMC contracts and ensure timely renewals.

· Generate reports for top management on budgeting, planning, and execution.

Administrative Support

· Provide high-level support to senior management including research, report preparation, and scheduling.

· Supervise clerical staff and ensure smooth administrative workflows.

· Handle service bills, invoice verification, and monthly consumption reports.

Why Join Us?

· Opportunity to lead a core function impacting business continuity and employee experience.

· Work in a dynamic environment with cross-functional collaboration.

· Be part of a team that values innovation, efficiency, and excellence

Requirements

Qualifications & Skills:

· Bachelor’s degree in business administration, Management, or related field.

· 5+ years of experience in administration and infrastructure management.

· Strong ownership and negotiation skills.

· Proficiency in MS Office, HRMS, and facility management tools.

· Excellent communication, multitasking, and problem-solving abilities.

· Experience in handling audits, compliance, and vendor management.