The Role
Provides executive administrative support, including calendar and travel management, expense reporting, meeting coordination, communications, and event support. Manages office operations such as vendors, supplies, catering, facilities requests, conference rooms, onboarding, visitor access, and safety procedures. Requires strong organization, discretion, communication, and the ability to work hybrid in Los Angeles while supporting occasional evening and weekend events.
Summary Generated by Built In
City: Century City, CA (Los Angeles)
Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office
Duration: 7 months to start with
Rate Range: Up to 43.27/hour in W2 (Depends On Experience)
Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related
Must Have:
- Hands-on executive administrative support or comparable corporate coordination experience.
- Calendar management, scheduling, and meeting coordination.
- Experience coordinating executive travel and expense reports.
- Proficiency with Microsoft Outlook and Slack.
- Ability to work onsite Tuesday, Wednesday, and Thursday in Los Angeles.
Responsibilities:
- Manage the CMO's calendar, meetings, travel arrangements, and expense reports.
- Coordinate meetings with senior executives, executive assistants, and external partners.
- Support marketing teams with scheduling, vendor coordination, and administrative activities.
- Assist with marketing campaigns, creative projects, and agency coordination when needed.
- Organize leadership meetings, all-hands meetings, and team events.
- Manage office supplies, catering, conference rooms, and facility requests.
- Coordinate IT requests, software licenses, and onboarding activities.
- Support executive presentations, communications, and meeting documentation.
- Assist other executives and teams with administrative requests as needed.
- Maintain confidentiality when handling sensitive executive and business information.
Qualifications:
- Prior experience in executive administration, office coordination, marketing coordination, or similar corporate roles.
- Strong calendar management and organizational skills.
- Experience coordinating across multiple departments and external partners.
- Ability to manage changing priorities and handle unexpected requests.
- Comfortable working in a fast-paced environment with a lean team.
- Flexibility to occasionally support evening or weekend events.
Nice to Have:
- 1–4 years of relevant experience, the hiring manager's preferred range.
- Experience supporting a CMO, CEO, or other C-level executive.
- Experience in marketing, media, streaming, technology, or creative agencies.
- Exposure to marketing campaigns, creative briefs, or agency coordination.
- Experience with Google Docs, Google Drive, and Box.
- Experience supporting large organizations or startup-style teams.
- Experience coordinating large-scale meetings and corporate events.
Skills Required
- Executive administrative support experience
- Hands-on experience with office operations, facilities, office services, or vendor coordination
- Ability to work onsite in Los Angeles at least three days per week
- Flexibility to support occasional evening and weekend events
- Strong organization, attention to detail, and discretion with sensitive information
- Experience supporting executives and coordinating office or facilities operations
- Strong written and verbal communication skills
- Professional judgment and discretion when handling confidential information
- Ability to manage competing priorities in a fast-paced environment
- Customer-service approach when supporting employees, visitors, and partners
- Experience in media, streaming, technology, or a direct-to-consumer organization
- Experience supporting senior executives in a growing or changing team
- Experience coordinating large meetings, executive events, or employee engagement activities
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The Company
What We Do
Often, the biggest barrier between setting business objectives and achieving them is talent. Finding technically qualified people when you need them is hard enough. Finding technically qualified people who are the best fit for your organization is tougher. You need a staffing partner with the right expertise who can find the right talent in the right time frame, because your project can’t wait. That’s where we come in. aKube Inc is committed to leveraging its corporate values and operating model to achieve the highest level of performance and respect within the industry. We have developed a highly efficient delivery model for supporting a wide array of clients with expertise in supporting high-volume contingent worker programs.
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