Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.
As the Marketing and Events Coordinator, you’ll support a variety of marketing and event activities, including coordinating internal, customer, and online events, as well as other Marketing department initiatives. You’ll collaborate with teams across the organization to execute event details, support lead generation efforts, and assist with day-to-day administrative responsibilities across the department. The Marketing and Events Coordinator reports to the Events Manager.
Responsibilities:
- Coordinate day-to-day Marketing activities and communications, assist with event-related details and materials, organize and manage department inventory, and provide support for departmental projects and initiatives.
- Help coordinate and support pre- and post-event activities for tradeshows, conferences, webinars, sponsorships, and internal company events.
- Support the promotion and collaboration of events to drive attendance and participation.
- Maintain records of marketing expenses, invoices, contracts, and correspondence.
- Assist with event logistics, booth materials, and promotional items in compliance with event timelines.
- Coordinate employee staff resources for events.
- Maintain event tracking spreadsheets and event calendars.
- Develop relationships with internal stakeholders, partners and vendors and research events for participation.
- Provide clear event briefs, timelines, staffing plans and key details to stakeholders.
- Support multiple events at different stages of planning without losing sight of deadlines or details.
- Assist with travel arrangements including hotel block reservations and attendance tracking.
- Procure and track promotional items and event inventory.
- Provide administrative support for marketing department as needed.
The compensation for this position is $45K - $53K annually. Base pay will vary depending on factors, including but not limited to, a candidate’s location, job-related knowledge, skills and work experience. The compensation package may also include incentive compensation opportunities in the form of discretionary annual bonus. Vistex provides highly competitive benefits including comprehensive healthcare plan, 401(k) and paid time off, including paid volunteerism days!
About us: Vistex solutions help businesses take control of mission critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line. Vistex solutions are supported by AI capabilities that help turn complexity into insight and action. With Vistex, business stakeholders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar spent or earned is really driving growth, and not just additional costs.
Qualifications Education Required Associates or better. Preferred Bachelors or better. Experience Required Experience as a Marketing and Events Coordinator or similar Experience with event coordination, show management, or administrative support Ability to manage large sets of event-related data including registrants, schedules, and logistics. Proficiency with MS Office. Strong communication skills and a hands-on approach to event support, strategy, processes and execution. Takes initiative, anticipates needs, and independently follows through on tasks and responsibilities. Ability to manage multiple projects and meet deadlines while proactively communicating progress, questions and blockers. Strong organizational and time management skills. Attention to detail and accuracy. Ability to work independently and under pressure. Project management and communication skills. Proficiency with technology and project management tools, including Microsoft Office, PowerPoint, Excel, and Teams. Preferred Experience in B2B SaaS a plus. Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Associate degree or better
- Experience as a Marketing and Events Coordinator or in a similar role
- Experience with event coordination, show management, or administrative support
- Ability to manage event-related data, including registrants, schedules, and logistics
- Proficiency with Microsoft Office
- Strong communication skills and a hands-on approach to event support, processes, and execution
- Ability to take initiative, anticipate needs, and independently follow through on responsibilities
- Ability to manage multiple projects, meet deadlines, and proactively communicate progress, questions, and blockers
- Strong organizational and time management skills
- Attention to detail and accuracy
- Ability to work independently and under pressure
- Project management and communication skills
- Proficiency with Microsoft Office, PowerPoint, Excel, Teams, and project management tools
- Bachelor's degree or better
- Experience in B2B SaaS
Vistex Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vistex and has not been reviewed or approved by Vistex.
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Fair & Transparent Compensation — Pay is considered competitive in several functions and markets, with strong salary reported in certain consulting and technical roles. Compensation often aligns reasonably with market expectations, though not universally.
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Healthcare Strength — Core medical, dental, and vision coverage is described as solid and broadly available in the U.S. Benefits also include life and disability insurance alongside FSA/HSA options.
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Retirement Support — A 401(k) with employer match is available, indicating tangible retirement support for U.S. staff. Multiple accounts reference matching contributions as part of the package.
Vistex Insights
What We Do
The more incentives, promotions, and discounts a business has to offer, the more money you make, right? Well, not exactly. In a world where the sheer volume of incentive programs has become completely unmanageable, someone had to find a way to make sure the numbers actually add up – so you never leave money on the table. And that's where we come in. Vistex solutions helps businesses take control of their mission-critical processes, including their promotions, rebates, pricing, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. Vistex | Now it all adds up
