The Role
Coordinate container tracking, import permits, customs documentation, duty payments, regulatory communications, logistics reporting, filing, and process-improvement projects. The role collaborates with vendors, purchasing, sales, warehouse, customs brokers, and government agencies to ensure timely shipment clearance. It requires shipping administration knowledge across air, road, and sea, strong organizational and communication skills, MS Office proficiency, deadline management, people-management ability, and budget-conscious execution.
Summary Generated by Built In
Duties and Responsibilities:
- Maintain and continually update the established system of tracking the status of each container – from ship departure to arrival at CPJ.
- Assist in obtaining necessary Import permits for inbound items as required to facilitate
timely clearance of goods without any breaches.
- Communicate with purchasing partners and vendors the status of applications for permits so that they know when relevant shipments can be made.
- Obtain and collate all required documents and forward same to CPJ’s Customs Broker to facilitate clearing imported containers.
- Prepare and submit required documents to facilitate payment of relevant duties and other fees to clear imported containers, and ensure that payments are made in a timely manner.
- Prepare and submit agreed reports outlining status of containers in transit as well as key performance indicators for the Logistics Department.
- Liaise with relevant stakeholders, including but not limited to team members in Sales and Warehouse, to ensure that container clearance priorities and schedules are appropriately aligned with business needs.
- File relevant documents in the established manner and within agreed timelines.
- Participate as required in Logistics projects as they arise. Such projects may include initiatives to improve efficiency, accuracy and visibility of procedures of the Logistics Department.
- Liaise with Regulatory and Government Agencies including:
- Ministry of Agriculture/VSD
- Jamaica Customs
- Jamaica Maritime Authority
- Ministry of Health
- Coconut Industry Board
- Ministry of Industry /Trade Board
- Bureau of Standards
Knowledge, Skills & Abilities:
- Office management experience within a Shipping, Freight Forwarding or Logistics company.
- Must have strong knowledge of shipping Administration by Air, Road, Sea.
- Must have a strong understanding of Airway Bills, Bills of Lading, Customs Clearance and other documentation used in import, export.
- Good experience in people management and interpersonal skills.
- Strong organizational skills.
- Ability to work well under pressure to strict deadlines.
- Strong MS Office skills.
- Self-motivated, results driven, ability to gain respect and work well in a team environment.
- Ability to get results from staff and motivate them to achieve.
- Positive, energetic and approachable.
- Proven ability to cut costs and meet office budgets.
Education & Experience:
- Diploma in Management Studies or equivalent.
- Proficient in MS Word, Excel, Outlook, Expedite
- Demonstrate strong initiative and organizational skills
- Excellent written and verbal communications skills.
- Team player with proven ability to work well under pressure and to meet deadlines
Skills Required
- Diploma in Management Studies or equivalent
- Office management experience within a shipping, freight forwarding, or logistics company
- Strong knowledge of shipping administration by air, road, and sea
- Strong understanding of airway bills, bills of lading, customs clearance, and import/export documentation
- Proficiency in Microsoft Word, Excel, Outlook, and Expedite
- Strong organizational and initiative-taking skills
- Excellent written and verbal communication skills
- Ability to work under pressure and meet strict deadlines
- People management and interpersonal skills
- Ability to motivate staff and achieve results
- Ability to cut costs and meet office budgets
- Ability to work effectively in a team environment
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The Company
What We Do
Caribbean Producers Jamaica Limited (CPJ) is a Jamaican institutional food-service distributor that supplies consumable products to the hospitality industry. It distributes food, non-food items, wines and spirits from international brands, serving institutional and local retail customers. CPJ also manufactures its own beverages and meat products. The company emphasizes customer-focused service and operational efficiency while meeting the needs of customers across these markets.
