Lead Legal Assistant (Lead Appointed Assistant)
The Law Office of Hanna Brophy is seeking a highly motivated and computer-proficient lead legal assistant to work in a dynamic, fast-paced workers' compensation law office.
In addition to the duties outlined for the Lead Appointed Assistant, key components of this position include managing the in-house litigation calendar, directly supporting multiple attorneys, filing, and serving legal documents and correspondence, answering telephones, and scheduling medical examinations and depositions.
The successful candidate must be accurate and productive, able to meet all established deadlines, willing to work as a team player, and exhibit strong time-management and multi-tasking abilities with high attention to details.
Duties for Lead Legal Assistant (per office):
- Interview, select, and train legal assistants and legal file clerks. Assist the Office Managing Partner (OMP) in supervising staff.
- Review, approve, and transmit time sheets for non-exempt employees to the Business Office.
- Support the OMP as requested.
- Prepare and distribute weekly attorney calendar.
- Act as liaison for office equipment service and office suite services.
- Enter attorney expense reports into Aderant. This task can be delegated with the OMP’s permission.
- Order supplies and transmit office related invoices to the Business Office for payment. This task can be delegated with the OMP’s permission.
- Prepare outgoing mail. This task can be delegated with the OMP’s permission.
- Close files. This task can be delegated with the OMP’s permission.
Job Type: Full-time - 37.5 hours per week
Benefits:
- 401(k)
- 401(k) Matching
- Health Insurance
- Voluntary Life Insurance
- Pet Wellness Insurance
- Paid Time Off
Schedule: Monday to Friday
Location: Woodland Hills, CA
Location Requirement: Candidates must reside in the San Fernando Valley area. This position requires daily, in-office work at our Woodland Hills location. Remote work from outside this local region is currently not permitted for this role.
Ability to commute/relocate: Van Nuys, CA 91367 - Reliably commute or planning to relocate before starting work (Required)
Experience:
- Office Manager/Supervision including interviewing, selecting, training, and managing legal support staff: 3+ years (Required)
- Worker’s compensation law with a solid understanding of the relevant rules and procedures: at least 3-5 years (Preferred)
- Customer service: 3 years (Preferred)
Skills Required
- 3+ years of experience in office management or supervision, including interviewing, selecting, training, and managing legal support staff
- Computer proficiency and strong accuracy, productivity, time management, multitasking, and attention to detail
- Ability to meet deadlines and work effectively as part of a team
- At least 3–5 years of workers’ compensation law experience with a solid understanding of relevant rules and procedures
- 3 years of customer service experience
- Residence in the San Fernando Valley area and ability to commute reliably to Woodland Hills, California for daily in-office work
What We Do
Hanna Brophy is a California law firm focused on defending employers, insurers, and governmental entities in workers’ compensation matters. It represents defendants in litigation before the Workers’ Compensation Appeals Board and provides an aggressive, innovative defense as statutes and case law evolve. The firm emphasizes prompt resolutions and cost containment, with offices across California providing local representation. Its clients include manufacturers, retailers, farming businesses, and insurers.
