Job Summary
The Human Resources Coordinator is responsible for supporting essential Human Resources functions, ensuring the efficient operation of HR processes, and enhancing the overall employee experience. This role combines administrative responsibilities with the coordination of HR activities across recruitment, employee support, onboarding, offboarding, benefits, compliance, and data management.
Key Responsibilities
HR Data Management and Compliance
• Maintain accurate and confidential employee records in both physical and digital formats.
• Update HR databases and systems with employee information, including status changes, new hires, terminations, and performance documentation.
• Ensure compliance with legal and company documentation retention policies.
• Assist in maintaining compliance with labor laws and regulations, ensuring proper documentation and reporting.
• Prepare for audits and HR-related assessments.
Benefits and Payroll Coordination
• Respond to employee inquiries regarding health insurance, retirement plans, and wellness programs.
• Coordinate open enrollment processes and support benefits communication initiatives.
• Process benefits enrollments, changes, and terminations promptly.
• Collaborate with the payroll department to ensure accurate tracking of attendance, time off, and leave requests.
• Support payroll processing by ensuring employee data is current and accurate.
Policy Administration and Documentation
• Assist with maintaining and distributing updated HR policies, ensuring employees have easy access to current guidelines.
• Support compliance by helping to update and review HR documents for accuracy and legal alignment.
• Organize HR documents, including policies and employee resources, for easy access and use.
Recruitment and Onboarding Support
• Assist with job postings, resume screening, scheduling interviews, and managing candidate communications.
• Coordinate the onboarding process, including preparing new hire documentation, organizing orientation sessions, and addressing new employee inquiries.
• Facilitate offboarding processes and ensure the return of company property.
Employee Relations and Performance Tracking
• Assist with employee performance reviews as necessary.
• Serve as a point of contact for employee inquiries regarding HR policies, benefits, and procedures.
• Aid in resolving employee issues and concerns, escalating matters as needed.
• Help organize employee engagement initiatives and events.
General HR Administrative Support
• Schedule HR-related meetings, manage departmental communications, and handle confidential correspondence and documentation.
• Provide administrative support for special HR projects, maintaining high organizational standards and prioritization.
• Perform other duties as assigned to support the HR team and organizational goals.
• Other Assignments as Required.
Qualifications
• Associate degree or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
• 1-3 years of experience in Human Resources, administrative support, or a related field, with a working knowledge of HR principles, policies, and standard procedures.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and experience with HRIS systems.
• Excellent organizational and multitasking skills, with a high level of attention to detail.
• Strong written and verbal communication skills with the ability to handle sensitive information with discretion.
Key Competencies
• Customer Service Orientation: Demonstrates a commitment to high-quality service for employees, managers, and external partners.
• Communication Skills: Effectively conveys information in a professional and clear manner.
• Problem-Solving: Proactively identifies and resolves issues to ensure a positive employee experience.
• Attention to Detail: Maintains accuracy and thoroughness in data management and record-keeping.
• Team Collaboration: Works well with others and contributes to team goals while respecting individual roles and responsibilities.
Skills Required
- Associate or Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent education and experience
- 1-3 years of experience in Human Resources, administrative support, or a related field
- Working knowledge of HR principles, policies, and standard procedures
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint
- Experience with HRIS systems
- Excellent organizational and multitasking skills with strong attention to detail
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
What We Do
Rees Scientific provides continuous automated monitoring to a limitless number of applications in a wide range of industries. From Pharmaceutical to Blood Banking, Biomedical Research to Biotech and Hospitals, Rees Scientific has become the standard by which other monitoring systems are judged. Our Centron Monitoring System monitors critical parameters such as temperature, humidity, differential pressure, lighting control, carbon dioxide, oxygen, light and air changes per hour. It monitors critical equipment such as stability chambers, refrigerators, freezers, LN2 Tanks, incubators, animal holding rooms, ultra-low freezers, cold rooms and clean rooms. As an ISO 9001:2015 certified and 17025 accredited Company, Rees Scientific is constantly upgrading policies, procedures, and protocols to comply with today’s highly regulated environments. Rees is the only known monitoring company with a dedicated sales staff of our size located within the United States offering prompt site visits and the ability to address needs promptly. We also offer a full array of validation, calibration and training to fit each clients specific needs and requirements. We employ over 100 regionalized field service technicians throughout the U.S.; most are armed with well-stocked vans to handle your service needs immediately. Lastly, regardless of where you are located, our live 24/7/365 technical support team ensures requests are responded to promptly and closed out correctly.
