The Role
Manage HR administration for a nationwide workforce, including employee records, HRIS data, timekeeping, payroll inputs, statutory contributions, employment documentation, recruitment coordination, onboarding, benefits administration, employee relations support, HR reporting, and people-related projects. The role requires accuracy, confidentiality, knowledge of Philippine labor and statutory requirements, and proficiency with spreadsheets and HR systems.
Summary Generated by Built In
About Philcare Pharma
Philcare Pharma, Inc. (PPI) is an established mid-size pharmaceutical company with nationwide operations, expanding aggressively in niche, hospital-based critical care solutions. We bring to the Philippine market specialty medicines and devices in critical care, cardiovascular, anti-infectives, anesthesia and pain, and advanced wound care — therapies that address unmet clinical needs and that few others can supply. For several of our products, we are the only registered source in the country.
Our field teams work alongside intensivists, cardiologists, anesthesiologists, and infectious disease specialists in the country's leading hospitals, supported by a dedicated Medical Affairs function and a culture that expects integrity in every interaction. Our tagline — LEADing with Integrity. Driven by Care. — is a standard we hold ourselves to. As we grow, we are strengthening the People team that supports every employee in the company, and we are looking for a capable, detail-driven HR professional to join it.
The Role
The HR Administration Assistant / Officer is the operational backbone of PPI's People Resource & Culture Management (PRCM) team. You will keep the company's HR administration accurate, timely, and compliant — from timekeeping and payroll inputs to statutory remittances, employee records, recruitment coordination, and onboarding — for a nationwide workforce of field and office staff. You will report to the Head of People & Capability through the Senior HR Generalist and work closely with Finance, Admin, and field managers across the country.
This is a hands-on role for someone who takes pride in getting the details right, is comfortable with HR systems, and wants to grow into a broader HR generalist career within a company that is investing in its people function.
Key Responsibilities
- Maintain complete and accurate employee records (201 files) in physical and digital form; ensure the HRIS (Zoho People) is the single source of truth for employee master data
- Administer timekeeping, leave, and attendance for field and office staff; prepare and validate payroll inputs for submission to Finance on the payroll calendar
- Prepare and file statutory contributions and reports — SSS, PhilHealth, Pag-IBIG, and BIR withholding — accurately and on schedule; maintain remittance records and employee loan ledgers
- Prepare DOLE reports, contracts, certificates of employment, clearances, and other employment documentation; monitor probationary, contract, and regularization dates
- Coordinate recruitment logistics: post vacancies, screen applications against requirements, schedule interviews, coordinate pre-employment requirements and background checks, and maintain the applicant tracker
- Run new-hire onboarding: pre-boarding documents, company ID and system access requests, orientation scheduling, and coordination with Training and IT
- Administer benefits enrollment and changes — HMO, group life, and company benefits — and respond to employee queries on benefits, payslips, and leave
- Support employee relations administration: prepare notices, minutes, and case files under the guidance of the Senior HR Generalist, observing strict confidentiality
- Maintain the HR operations calendar and support HR reporting (headcount, attrition, leave balances, recruitment status) for management
- Support HR projects and events — engagement activities, training logistics, policy rollouts, and process improvement initiatives
Requirements
Requirements
- Bachelor's degree in Psychology, Human Resource Management, Business Administration, or a related field
- 2–10 years of HR administration experience for the Officer level; fresh graduates with relevant internship experience may be considered at the Assistant level
- Working knowledge of Philippine statutory requirements (SSS, PhilHealth, Pag-IBIG, BIR) and basic Labor Code provisions on employment, leave, and separation
- Strong proficiency in Microsoft Excel and Google Sheets; experience with an HRIS (Zoho People, SAP SuccessFactors, or similar) is an advantage
- High attention to detail and accuracy, particularly with payroll inputs and statutory computations
- Discretion and proven ability to handle confidential employee information
- Organized, reliable, and able to manage recurring deadlines with minimal supervision
- Good written and spoken English and Filipino; comfortable dealing with field staff nationwide by phone and email
- Willing to work on-site at our Pasig City head office
Benefits
What We Offer
- Competitive compensation with full statutory benefits, HMO, and group life insurance
- Structured onboarding and coaching from an experienced HR leadership team
- A clear growth path toward HR Generalist and HR specialist roles as the People function expands
- A stable, growing company with a differentiated portfolio and a culture that values integrity and care
Philcare Pharma, Inc. is an equal
opportunity employer. All applications are treated in strict confidence
Skills Required
- Bachelor's degree in Psychology, Human Resource Management, Business Administration, or a related field
- 2-10 years of HR administration experience for the Officer level
- Fresh graduates with relevant internship experience may be considered at the Assistant level
- Working knowledge of Philippine statutory requirements, including SSS, PhilHealth, Pag-IBIG, and BIR
- Basic knowledge of Labor Code provisions on employment, leave, and separation
- Strong proficiency in Microsoft Excel and Google Sheets
- Experience with an HRIS such as Zoho People or SAP SuccessFactors
- High attention to detail and accuracy, particularly with payroll inputs and statutory computations
- Ability to handle confidential employee information with discretion
- Organized, reliable, and able to manage recurring deadlines with minimal supervision
- Good written and spoken English and Filipino
- Comfort dealing with field staff nationwide by phone and email
- Willingness to work on-site at the Pasig City head office
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The Company
What We Do
Philcare Pharma is a Filipino-owned specialty pharmaceutical and medical-device distribution company headquartered in Pasig City. It specializes in hospital-based injectable formulations across anti-infectives, anesthesia and pain, critical care, and cardiovascular care, alongside device and wound-care offerings. The company seeks to provide pioneering, quality healthcare solutions and become a preferred distribution partner in the Philippines for global medical and pharmaceutical manufacturers.
