Payroll Specialist

| Santa Monica
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Summary

GumGum is a global technology and media company specializing in contextual intelligence. For over a decade, we have applied our proven machine learning expertise to extract value from digital content for the advertising industry. The company’s contextual advertising engine, Verity™, comprehends the meaning of text, images and video online, allowing marketers to safely and precisely place ads where people are most engaged. Combining that contextual targeting and brand safety intelligence with proprietary high-impact ad formats, GumGum’s advertising solutions deliver industry leading efficiency, accuracy and performance.

The Payroll Specialist is a deadline driven, integral role in our Accounting department that is critical to all aspects of the payroll processing functions both domestic and international, at GumGum. The Payroll Specialist is responsible for a critical business process that impacts all team members. The Payroll Specialist supports the entire payroll process and is therefore instrumental in planning and documenting processes and ensuring deadlines are met for every payroll cycle.

This role has the opportunity to contribute to the implementation of a new 401k plan and the modernization of our tools and systems to provide better employee experiences globally. In addition, they will act as a strategic partner in bringing international subsidiaries to a more unified payroll system and provide support in future M&A and payroll integration activities. 

Responsibilities

  • Systems and Processes
    • Responsible for the processing of accurate and timely semimonthly and monthly payrolls for multi-state domestic & international entities
    • Process manual checks including final checks and off cycle payrolls as needed
    • Process and balance payrolls, ensuring all compliance reports are prepared and fully reconciled, garnishments, 401K administration, and generating standard and ad hoc reports.
    • Developing or improving the controls of our payroll process and documentation 
    • Identifying opportunities for systems or process improvements 
    • Working with Accounting on monthly payroll and auditing of payrolls
    • Assist with auditing processes (annual, state, etc.)
    • Provide internal and external communication to communicate clear deadlines to both vendors and internal teams
  • Client Service and Stakeholder Engagement
    • Maintain standing relationship and partner closely with People Operations team to ensure pay structure for all team members are accurate
    • Ability to work cross functionally with internal GumGum teams to ensure timely payroll processing 
    • Serve as the main point of contact and support for any employee-related payroll & 401K questions and inquiries, responding to internal clients in a timely manner
    • Maintain a customer-first mindset, relentlessly seeking solutions for our clients (both internal and external)
    • Ensure compliance with federal, state, and local payroll tax regulations
    • The Payroll Specialist will also handle additional payroll related activities that may be needed for quarterly and end of year reporting
    • Other duties, projects and ad hoc requests as assigned

Minimum Qualifications

  • BA degree preferred but not required; relevant certifications may be substituted
  • Minimum of 4+ years of previous payroll experience in a fast-paced environment
  • Previous experience with ADP Workforce Now or other HRIS Platforms 
  • Experience with International payroll (EMEA experience a plus)
  • Knowledge of Federal and Multi-State laws required
  • Strong verbal and written communication skills
  • Strong proficiency in Microsoft Excel required
  • Ability to juggle multiple high priorities in a fast-paced environment and have a willingness to learn
  • Process driven – can document and follow strict processes to manage accuracy and timeliness
  • Can plan and anticipate issues and delays before critical deadlines are due 
  • Ability to work autonomously in a virtual environment
  • Internal customer focused 
  • Detail-oriented

Benefits & Perks

  • Medical Coverage including 100% premium coverage for employee + spouse/family 
  • Vision Coverage including 100% premium coverage for employee + spouse/family
  • Dental Coverage including 100% premium coverage for employee + spouse/family
  • Flexible Spending Account (FSA)
  • Employer-Matched 401(k) Retirement Plan
  • Life Insurance and AD&D
  • Business Travel Accident Insurance
  • Short-Term and Long-Term Disability 
  • Stock Incentive Program (role dependent)
  • Paid Parental Leave - Birth parents can receive up to 16-18 weeks for birth recovery and baby bonding. Non-birth parents can receive up to 10 weeks for baby bonding
  • Transitional Return-to-Work Schedule 
  • Modern Family Support: Cleo App
  • Employee Assistance Program
  • Legal and Identity Theft Protection
  • Student Loan Repayment Assistance
  • WFH Stipend 
  • Wellness Reimbursement 
  • Flexible Time Off 
  • Veterinary Discounts
  • WeWork Monthly Pass
  • Pet friendly organization - We love our fur babies! Check us out on Instagram @dogsofgumgum
  • Incredible work/life balance with a collaborative and friendly work space
  • A team that has transitioned to remote work impressively, and remains highly collaborative and connected
  • GumGum Gives Back volunteering opportunities
  • Virtual company events and (optional) in-person celebrations
  • Virtual monthly team bonding events
  • Anniversary recognition and awards
  •  

Career & Development Focus

  • Ongoing learning and development for education opportunities such as webinars, books, classes, relevant conferences and events
  • Opportunities to pursue business related side projects and yearly Hackathon
  • Highly encouraged to contribute to open source software, including our own open source software
  • Environment of learning from peers, including meetups, presentations and blog posts
  • Opportunity to work with cutting edge technology
  • Life Skills sessions - geared towards the whole life/ health / person
  • Leadership Bites Dinner Series - connecting current and future GumGum leaders over great food and meaningful conversation 
  • The VOICE Coalition - through our council committee, The VOICE Coalition’s mission is to build an equitable, supportive, and inclusive culture where all voices are heard and all differences are celebrated through thoughtful, engaging, and authentic programming and community involvement. We’ve created awareness and appreciation for our employees through Hispanic Heritage month, Women of GumGum, Asian Pacific American, GG Pride, etc.

Optional return to office: Our big vision for our futuristic “Farmhouses” in 2022!

  • Offices will now be referred to as the “GumGum Farmhouse” -- a futuristic space centered around a bigger purpose: flexibility, sustainability, community, and growth!
  • GumGum will continue to be a flexible/remote-friendly environment, however, offices will re-open in 2022 for any employees who choose to come in to collaborate, participate in an event, host your clients, contribute to our growing of plants/herbs/vegetables/etc.

Our Values…

Thoughtful…We listen to understand different perspectives, show everyone respect, and relentlessly seek solutions for our clients (internal and external)

Agility…We are quick, nimble, and change direction gracefully, while maintaining control.

Grit…We bring energy and perseverance to everything we do.

Our Culture...

GumGum expands globally! Our company recently acquired JustPremium, a European-based company that utilizes creatives as a means to develop digital environments. JustPremium’s rich media is one of the largest in the world, and brings forward higher performing ads that adds value to GumGum’s already thriving contextual intelligence. With this acquisition, we now have 375 + employees globally, as well as new market expansion including Germany, France, Spain, Netherlands, Belgium, Sweden, Denmark, and Mexico. Together we will become the most powerful global solution for a cookieless future through contextual technology and high-impact creatives.

GumGum recently earned LA’s Best Places to Work Award in 2021 by BuiltInLA, and Inc. Magazine’s Best Places to Work in 2020 and it’s no surprise why. With company-sponsored social hours, annual holiday celebrations and on-site gatherings, GumGummers enjoy a fun, creative and collaborative workplace. We provide ourselves on our strong track record of giving employees the autonomy and support they need to succeed. 

Check us out on Instagram: @gumgum

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Technology we use

  • Engineering
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An Insider's view of GumGum

What are some social events your company does?

There's social events that range from meeting the CEO with the class of new hires, leadership bites, internal challenges to win gifts and prizes, wellness gatherings for you to learn more about your own mental and physical health, direct team bonding events, and what we call Quarterly Causes to give back to big issues in the world.

Dom Linton

People Operations Coordinator

What's the biggest problem your team is solving?

One of the challenges our team faces is training a deep learning model with minimal biases. The goal is to discern between safe and threatening content such that brands are only aligned with brand suitable content. Our priority is to ensure that our data is diverse and representative resulting in a model that is more objective than subjective.

Iris Fu

Senior Manager, Computer Vision

What makes someone successful on your team?

On the marketing team at GumGum, we not only succeed for being creative and innovative with our campaigns but truly being focused on ROI and analytics to help make smarter decisions to where our investments should go with highest returns toward our growth goals.

Som Puangladda

Vice President Of Global Marketing

How do you make yourself accessible to the rest of the team?

A team isn’t truly a team unless everyone involved is open to new ideas, approaches and feedback—including the leadership group. And I believe a successful company is when leadership clearly articulates their values to the employees with the hope that they share these values and beliefs. Keeping open dialogue throughout the company is essential.

Phil Schraeder

CEO

What's the biggest problem your team is solving?

The Data Engineering team at GumGum is excited to be migrating our key systems to a new stack consisting of Astronomer AirFlow, DataBricks Spark streaming and Snowflake for warehousing. Our ultimate goal is to build a single data model and process to unify our batch and streaming pipelines, reducing cost and the time to implement new features

Corey Gale

Senior Engineering Manager, DevOps and Data Engineering

What are GumGum Perks + Benefits

GumGum Benefits Overview

Benefits should work as hard as you do. We offer comprehensive employee benefits, so you’re ready for anything.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Unconscious bias training
Over the years, we have pilot tested various unconscious bias training vendors and rolled out to wider teams . We will continue to provide more training in 2021.
Mean gender pay gap below 10%
Diversity Employee Resource Groups
We launched " Stride" - our company council committee to share learnings, give updates and provide feedback to the company regarding initiatives and discussions around diversity, inclusion and equity.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Employee Stock Purchase Plan
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
GumGum provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
GumGum offers a commuter subsidiary for employees who chose to opt out of their free parking pass.
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
We love our dogs in the office!
Recreational Clubs
We have various leagues from soccer, softball, and our newest addition - surfing!
Relocation Assistance
Fitness Subsidies
GumGum reimburses up to $50/month for any health and fitness activities.
Home Office Stipend for Remote Employees
GumGum offers $50/month home office stipend during Covid.
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
GumGum offers a tuition contribution plan of at least $50/month via Goodly. Employees who have been with GumGum 4+ years can opt in for a contribution plan of $200/month.
Diversity Program
Lunch and learns
Promote from within
Time allotted for learning
Online course subscriptions available
Paid industry certifications

Additional Perks + Benefits

Life Skills for Gummies is a program that was was launched by our PeopleOps team as a learning series focused around everyday life skills! Our CEO actually pitched this program as he wanted to offer courses to Gummers that help with everyday life (outside of the workplace). Topics range from money management to nutrition, meditation, buying a home, stocks & investments, urban gardening, etc. This program has seen extreme success and we are constantly surveying employees to offer classes that resonate with them!

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