The Role
Manage export shipments and logistics documentation, handle L/C paperwork, enter customs data into Atlas, coordinate with clients, suppliers, authorities, carriers, warehousing and purchasing, maintain ERP and files, organize couriers and lab sample shipments.
Summary Generated by Built In
At XVET, we are dedicated to improving global animal health through innovative feed and animal care products.
With more than 50 countries of export, We are currently looking for a detail-oriented and proactive Export and Logistics Coordinator to join our team. In this role, you will be responsible for handling export logistics, documentation, and coordination with various internal and external stakeholders to ensure the smooth and timely shipment of our products worldwide.
Tasks
As an Export and Logistics Coordinator, your main responsibilities will include:
* Managing all processes related to the timely shipment of XVET orders and goods.
* Preparing and overseeing all documentation for transport and export activities.
* Handling Letter of Credit (L/C) documentation.
* Coordinating with clients and suppliers to prepare and place production orders, and organizing transportation and shipment logistics.
* Communicating with local authorities and institutions (e.g., health authorities, Chamber of Commerce, banks, notaries, embassies, and export insurance providers like Euler Hermes) on business-related matters.
* Entering customs-related data into the customs software system (current system: Atlas).
* Collaborating with transportation providers, warehousing teams, and purchasing departments to implement cost-efficient freight models.
* Working with internal support departments to align logistics with sales, order management, suppliers, and shipping.
* Performing general export business tasks, including ERP data entry, file management, sample stock maintenance, courier organization, and coordination of lab test samples.
Requirements
To be successful in this role, you should bring:
* 3-5 years of experience in logistics, export documentation, or international shipping.
* Strong organizational and communication skills for coordinating with suppliers, clients, and authorities.
* Ability to work independently, meet tight deadlines, and manage multiple tasks simultaneously.
* Proficiency in German (B2 or more) & English languages (additional languages are a plus).
* Relevant education or training in international trade, logistics, or a related field.
* Experience working with ERP systems and handling export-related administrative tasks.
* Familiarity with L/C documentation and customs procedures (knowledge of Atlas software is a plus).
Benefits
* Great office in central Hamburg with parking and large terrace
* Subsidized daily office lunches via company chef
With more than 50 countries of export, We are currently looking for a detail-oriented and proactive Export and Logistics Coordinator to join our team. In this role, you will be responsible for handling export logistics, documentation, and coordination with various internal and external stakeholders to ensure the smooth and timely shipment of our products worldwide.
Tasks
As an Export and Logistics Coordinator, your main responsibilities will include:
* Managing all processes related to the timely shipment of XVET orders and goods.
* Preparing and overseeing all documentation for transport and export activities.
* Handling Letter of Credit (L/C) documentation.
* Coordinating with clients and suppliers to prepare and place production orders, and organizing transportation and shipment logistics.
* Communicating with local authorities and institutions (e.g., health authorities, Chamber of Commerce, banks, notaries, embassies, and export insurance providers like Euler Hermes) on business-related matters.
* Entering customs-related data into the customs software system (current system: Atlas).
* Collaborating with transportation providers, warehousing teams, and purchasing departments to implement cost-efficient freight models.
* Working with internal support departments to align logistics with sales, order management, suppliers, and shipping.
* Performing general export business tasks, including ERP data entry, file management, sample stock maintenance, courier organization, and coordination of lab test samples.
Requirements
To be successful in this role, you should bring:
* 3-5 years of experience in logistics, export documentation, or international shipping.
* Strong organizational and communication skills for coordinating with suppliers, clients, and authorities.
* Ability to work independently, meet tight deadlines, and manage multiple tasks simultaneously.
* Proficiency in German (B2 or more) & English languages (additional languages are a plus).
* Relevant education or training in international trade, logistics, or a related field.
* Experience working with ERP systems and handling export-related administrative tasks.
* Familiarity with L/C documentation and customs procedures (knowledge of Atlas software is a plus).
Benefits
* Great office in central Hamburg with parking and large terrace
* Subsidized daily office lunches via company chef
Skills Required
- 3-5 years of experience in logistics, export documentation, or international shipping
- Strong organizational and communication skills for coordinating with suppliers, clients, and authorities
- Ability to work independently, meet tight deadlines, and manage multiple tasks simultaneously
- Proficiency in German (B2 or more) and English
- Relevant education or training in international trade, logistics, or a related field
- Experience working with ERP systems and handling export-related administrative tasks
- Familiarity with Letter of Credit (L/C) documentation and customs procedures
- Knowledge of Atlas customs software
- Additional languages
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The Company
What We Do
XVET GmbH is a global supplier and GMP+ certified exporter of natural, science-based feed and drinking water additives for animal rearing. Founded in 2002, the company is dedicated to supporting sustainable agriculture and advancing animal welfare, especially within the poultry industry. By providing innovative, antibiotic-reducing solutions, XVET helps producers achieve healthier livestock and higher production quality through a diverse range of over 40 specialized products.
