Executive Operations Specialist

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC. 

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

We are seeking an accomplished Executive Operations Specialist to provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors.

Hours of Operations:

• Monday – Friday | 8:00 AM – 5:30 PM (EST)
• Surge support outside standard hours may be required with advanced CO approval

Key Responsibilities:

Executive Scheduling & Calendar Management:

• Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars
• Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments
• Develop and deliver look-ahead briefing books for each assigned executive on a daily basis
• Coordinate all aspects of VTC setup across classified and unclassified platforms
• Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement

Senior-Level Correspondence & Administrative Support:

• Draft, format, review, and finalize complex senior-level correspondence, memoranda, reports, and executive communications
• Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature
• Develop and maintain SOPs for all executive administrative and advisory support functions
• Facilitate time and attendance submissions for assigned executives
• Coordinate DOE office space relocations and telephone line installations

Meeting & Event Coordination:

• Record, organize, and distribute meeting minutes within 24 hours of conclusion
• Coordinate secured meetings and classified events with the HSO
• Issue thank-you communications to presenters and attendees within 3 business days
• Coordinate with the Corporate Business Office on pending leadership actions

Travel Coordination:

• Plan and execute all domestic and international official travel in full compliance with FTR and JTR
• Submit all travel vouchers within five (5) business days of travel conclusion
• Manage all travel logistics using Concur Government Edition

Information, Asset & Records Management:

• Maintain verified inventory of all GFE assigned to leadership
• Manage SharePoint content for executive SOPs and administrative workflows
• Develop and maintain indexed decision logs for all administrative actions
• Ensure all documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE security directives

Education (Mandatory):

• Bachelor's Degree (minimum) in Business Administration, Public Administration, Organizational Management, or Business Management from a regionally accredited college or university
• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Security Clearance (Mandatory):

• Must hold a current, fully adjudicated Secret security clearance at time of application
• Expired, lapsed, pending, or previously held clearances that are no longer active do not satisfy this requirement
• Candidates without an active Secret clearance will be immediately disqualified

Experience:

Requirement 

Minimum Standard 

Executive Operations Support 

Minimum 5 years direct support to SES-level officials, Three/Four-Star General Officers, or equivalent 

Classified Environment Operations 

Must have operated in a classified or sensitive environment with documented responsibility for classified or CUI correspondence 

Federal Travel System Proficiency 

Hands-on experience as travel preparer using DTS, E2 Solutions, or Concur Government Edition — commercial systems do not qualify 

Congressional/Controlled Correspondence 

Must have directly managed IG, GAO, Congressional/Hill, FOIA, or equivalent controlled correspondence for a senior federal executive 

Secure Meeting Coordination 

Must demonstrate prior coordination of SCIF-based or classified meeting environments with a Security Officer 

Technical Skills (Mandatory):

• Advanced proficiency in Microsoft Office Suite in a federal document production context
• Proficiency in a federal task management system (CATMS, ETMS2, JIRA, or equivalent)
• Working knowledge of Concur Government Edition
• Proficiency in SharePoint for federal document control and SOP management
• Ability to draft correspondence conforming to DOE or DOD correspondence style guides

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352