Reporting to the Senior Vice President, the Executive Coordinator provides high impact administrative and operational support to enable effective leadership of a global, cross functional organization spanning several internal and external partners.
- Own the SVP’s calendar with a focus on strategic time allocation, decision making forums, and stakeholder management.
- Proactively assess meeting purpose, priority, and attendee seniority, then resolve conflicts by rescheduling, consolidating, or declining as appropriate.
- Build and maintain a forward looking view of critical milestones (for example, stage gate reviews, governance forums, leadership meetings, external partner touchpoints).
- Coordinate complex meetings (virtual, in person, hybrid) across regions and time zones, including agenda planning, pre reads, materials distribution, and logistics.
- Support the SVP’s leadership team operating cadence (staff meetings, 1:1s, site and partner reviews, quarterly planning, business reviews).
- Capture decisions and action items when requested, track follow up, and ensure owners and deadlines are clear.
- Serve as a liaison between the SVP and senior stakeholders across internal and external partners.
- Manage incoming and outgoing communications with appropriate urgency and confidentiality.
- Draft, edit, and format communications and materials, including org updates, meeting summaries, and leadership ready content.
- Plan and coordinate complex domestic and international travel, including itineraries that account for multi site schedules and time zone transitions.
- Prepare and submit expense reports in compliance with policy and within required timelines (Concur or equivalent).
- Coordinate IT and equipment requests, access needs, and onboarding logistics for new hires within the organization.
- Maintain distribution lists and shared resources to support team communications.
- Own routine updates to the team’s SharePoint and Microsoft Teams spaces, including document hygiene, key links, leadership materials, and onboarding resources.
- Support compilation and light editing of presentations and meeting materials (PowerPoint, Word, Excel) to a leadership ready standard.
- Partner with leadership to plan team events, recognition moments, and engagement activities that strengthen connection across a distributed organization (within approved budgets and guidelines).
- You reliably protect the SVP’s time and attention, and you prevent avoidable conflicts and last minute surprises.
- You bring order to complexity, and you make it easier for senior leaders to prepare, decide, and execute.
- You handle sensitive information with discretion and sound judgment.
- You communicate clearly, move quickly, and follow through.
- Strong executive support capability, including complex calendar management for senior leaders in a matrixed organization.
- Excellent written and verbal communication, with confidence interacting at all levels.
- High accountability, urgency, and attention to detail, especially under time pressure.
- Strong judgment and discretion with confidential, proprietary, and potentially regulated information.
- Ability to operate independently, anticipate needs, and manage multiple priorities without close oversight.
- Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
- 5–10+ years supporting senior executives, ideally including direct support to SVP or C suite leaders.
- Experience supporting global teams and coordinating across multiple time zones.
- Experience coordinating complex travel and working with expense tools such as Concur.
- Experience in biotech, pharma, medical device, or other regulated environments.
- Comfort supporting technical or scientific organizations and working with technical stakeholders.
- Experience managing leadership team operating rhythms (business reviews, planning cycles, governance forums).
- Bachelor’s degree preferred, or equivalent experience.
Equal Opportunity Employer/Veterans/Disabled
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Skills Required
- Strong executive support capability, including complex calendar management for senior leaders in a matrixed organization
- Excellent written and verbal communication skills with confidence interacting at all levels
- High accountability, urgency, and attention to detail under time pressure
- Strong judgment and discretion with confidential, proprietary, and potentially regulated information
- Ability to operate independently, anticipate needs, and manage multiple priorities without close oversight
- Strong proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
- 5-10+ years supporting senior executives, ideally including direct support to SVP or C-suite leaders
- Experience supporting global teams and coordinating across multiple time zones
- Experience coordinating complex travel and using expense tools such as Concur
- Bachelor's degree or equivalent experience
- Experience in biotech, pharma, medical device, or another regulated environment
- Experience supporting technical or scientific organizations and technical stakeholders
- Experience managing leadership team operating rhythms, business reviews, planning cycles, or governance forums
BioMarin Pharmaceutical Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about BioMarin Pharmaceutical Inc. and has not been reviewed or approved by BioMarin Pharmaceutical Inc..
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Healthcare Strength — Benefits are often characterized as comprehensive, spanning medical, dental, vision, life and disability coverage, along with FSAs/HSAs and an EAP. Feedback suggests these health offerings are consistently regarded as strong and at times "industry best".
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Leave & Time Off Breadth — Leave and time off are described as generous, with structured vacation progression, dedicated sick time, and a company-observed winter break among many holidays. Feedback suggests this breadth of paid time away is a standout element of the total rewards.
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Retirement Support — Retirement support is underpinned by a 401(k) savings plan with a company match. Feedback suggests these retirement programs contribute meaningfully to overall compensation value.
BioMarin Pharmaceutical Inc. Insights
What We Do
Founded in 1997, BioMarin is a global biotechnology company dedicated to transforming lives through genetic discovery. The company develops and commercializes targeted therapies that address the root cause of the genetic conditions that it seeks to treat, helping to better the lives of those struggling with rare genetic disease. BioMarin discoveries have led to eight first or best-in-class commercial treatments and a pipeline of multiple product candidates applying the same science-driven, patient-forward approach to broader group of genetic disorders. The more innovative solutions developed, the more lives BioMarin can impact. Recruitment Fraud Alert Notice Please be aware of fraud or scams from individuals, organizations and/or internet sites claiming to represent BioMarin in recruitment activities. We have an established recruitment process which is required for all posted positions by BioMarin prior to issuing an offer of employment. This BioMarin process requires formal interviews conducted live with personnel representing BioMarin and never requires payments or fees from job applicants. BioMarin does not conduct interviews via texting tools such as RingCentral. In the event you receive a suspicious email message about recruiting on behalf of BioMarin, unless it’s from a BioMarin authorized recruiting partner, do not provide any personal information or pay any fees. Qualified and interested candidates should apply to current openings directly through this BioMarin website. BioMarin accepts no responsibility for any costs or charges incurred as a result of fraudulent activity. If you have lost money or provided your personal identifying information, please contact your bank and report the matter to the FBI via www.ic3.gov. We would also suggest you notify your local police department and monitor your credit. We appreciate your interest in BioMarin & encourage you to visit http://careers.biomarin.com/career-areas to review job opportunities.
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