North West Rubber (NWR) is a leading manufacturer and distributor of recycled rubber flooring solutions, proudly serving North America and global markets for over 55 years. With a strong commitment to sustainability, NWR has upcycled over 1 billion pounds of rubber into high-performance products for agricultural, recreational, industrial, and residential use. Employees at NWR are part of a values-driven organization that prioritizes safety, innovation, and environmental stewardship. The company fosters a collaborative and inclusive culture, offers meaningful career growth opportunities, and actively supports community initiatives. Whether you're passionate about making a difference, growing professionally, or contributing to a greener future, NWR offers a dynamic workplace where your impact truly matters.
Position Summary:
The Executive Assistant (EA) to the CEO is a highly visible and critical role, responsible for providing comprehensive administrative, strategic, and operational support to the CEO. This individual will act as a trusted partner, ensuring the CEO’s time is optimized and priorities are managed. This role is based in Oakville, Ontario and is an in-office role.
Key Responsibilities:
Executive Support:
- Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Coordinate customer and/or supplier visits
- May provide administrative support to members of the Executive Team as required
Strategic Coordination:
- Assist in the preparation of board materials, executive reports, and strategic initiatives.
- Liaise with senior leadership and department heads to follow up on key deliverables
- Support the CEO in tracking key performance indicators and organizational goals.
Communication & Relationship Management:
- Serve as a point of contact between the CEO and internal/external stakeholders.
- Draft and manage communications on behalf of the CEO.
- Build strong relationships across the organization to facilitate effective collaboration.
Qualifications and Experience Required:
- Bachelor’s degree in Business Administration
- Minimum of 7 years’ experience as an Executive Assistant or similar role supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities; ability to communicate in French is considered an asset.
- High level of discretion, integrity, and professionalism to respond to time sensitive and highly confidential matters.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom).
- Ability to work independently and handle multiple priorities in a fast-paced environment.
- Proactive and resourceful with a problem-solving mindset.
- Calm under pressure and adaptable to changing priorities.
- Strong interpersonal skills and emotional intelligence.
Skills Required
- Bachelor's degree in Business Administration
- At least 7 years of experience as an Executive Assistant or similar role supporting C-level executives
- Exceptional organizational and time-management skills
- Strong written and verbal communication skills
- French-language communication skills
- High discretion, integrity, and professionalism when handling confidential and time-sensitive matters
- Proficiency in Microsoft Office Suite and collaboration tools such as Teams and Zoom
- Ability to work independently and manage multiple priorities in a fast-paced environment
- Proactive, resourceful, and effective problem-solving mindset
- Ability to remain calm under pressure and adapt to changing priorities
- Strong interpersonal skills and emotional intelligence
What We Do
North West Rubber is a manufacturer of recycled-rubber flooring and matting products, turning end-of-life tires into durable rubber materials. Its products serve agriculture, sport and fitness, commercial flooring, playground, construction, industrial, marine, traffic-safety and trailer markets, with distribution worldwide. The company operates multiple manufacturing facilities and works across varied applications to develop quality products designed for performance and practical customer needs.
