Role Purpose
The Executive Assistant to the CEO is a highly trusted and commercially aware partner, providing exceptional executive support and enabling the CEO to operate effectively across the business, Board, shareholders, investors and key external stakeholders.
The role is responsible for ensuring the CEO's time, priorities and information are managed with precision, with particular ownership of complex scheduling. In coordination with the Chief of Staff ensuring the CEO is prepared for Board, investment, executive meetings and key stakeholder engagements.
Operating in a fast-paced and highly confidential private equity environment, the Executive Assistant will anticipate requirements, exercise sound judgement and ensure the CEO is fully prepared for critical meetings, decisions and engagements.
Key Responsibilities
CEO Support
- Proactively manage the CEO's diary, priorities and commitments.
- Ensure the CEO is prepared for key meetings, decisions and external engagements.
- Anticipate and resolve scheduling conflicts and business priorities.
- Handle highly confidential information with discretion.
Executive & Board Support
- Prepare and coordinate ExCo meeting minutes, actions and follow-ups.
- Maintain action trackers and ensure agreed actions are completed.
- Support governance processes and maintain document control standards.
Diary & Meeting Management
- Manage a complex and constantly changing schedule.
- Coordinate senior stakeholder meetings across multiple locations and time zones.
- Organise meeting logistics, papers, briefings and follow-up actions.
- Protect time for strategic planning and key business priorities.
Stakeholder Management
- Support communication between the CEO, Board members, investors and shareholders.
- Coordinate materials and information for Board and investor meetings.
- Build strong relationships with senior leaders, EAs and external stakeholders.
Skills & Experience
- Significant experience supporting CEOs or senior executives within a fast-paced corporate environment.
- Strong board administration and governance experience.
- Exceptional diary management and organisational skills.
- Confident engaging with Board members, investors and senior stakeholders.
- Excellent communication, attention to detail and judgement.
- Highly proactive, resilient and able to manage confidential information.
Education
Degree-level education or equivalent experience. Executive support, governance or business administration qualifications are desirable but not essential.
Skills Required
- Significant experience supporting CEOs or senior executives in a fast-paced corporate environment
- Strong board administration and governance experience
- Exceptional diary management and organizational skills
- Confidence engaging with Board members, investors, and senior stakeholders
- Excellent communication, attention to detail, and judgment
- Highly proactive and resilient
- Ability to manage confidential information with discretion
- Degree-level education or equivalent experience
- Executive support, governance, or business administration qualifications
What We Do
Progeny is the first and only global professional services firm to bring together independent advisory excellence across financial planning, tax, legal and asset management. We join the dots to understand the bigger picture of you, your family and your business to ensure you always receive first-class non-siloed advice, regardless of complexity, speciality or territory. Our team of Chartered Financial Planners, Corporate Lawyers, Private Solicitors and Tax Specialists are equipped to deliver sophisticated solutions that meet your complex needs. Working together, for you. We aim to achieve the very best for investors, businesses, and family offices with our diversity of expertise. Matching you with the right team of professionals, we can help you to achieve your needs and goals.
