Are you an incredibly organized, detail-driven and energetic Executive Assistant always two steps ahead of your exec?
We are looking to hire an executive assistant into our Richmond based Support Centre. This role plays a pivotal part in keeping our business moving by supporting a key individual of the Leadership Team (C- Suite) . From coordinating high-profile programs and diary management to facilitating offsites and major events, to national and international travel plans, you’ll help bring structure and efficiency to a fast-paced, people-first business.
The Role You Could Play:
As Executive Assistant, you will be the glue that holds our strategic and operational rhythm together. You’ll provide high-level administrative support and be the force behind the smooth coordination of key leadership initiatives.
- Manage complex and ever-changing executive calendars, across time zones and priorities.
- Plan, coordinate, and execute a wide range of high-impact events, workshops, and programs.
- Partner with internal teams and external vendors to ensure seamless travel, catering, and logistics.
- Maintain confidentiality while managing communications and follow-ups with care.
- Anticipate needs and take a proactive, strategic approach to time and task management.
What You Will Bring:
You are known for your reliability, professional poise, and ability to remain composed and focused in dynamic environments. You're a fast-thinker, exceptional communicator, and thrive in an environment where no two days are the same.
- Previous experience supporting executive leaders (C Suite) in a fast-paced environment.
- Expertise in diary management, meeting coordination, travel logistics, and expense handling.
- A high degree of discretion, initiative, and a service-oriented mindset.
- Excellent Microsoft Office skills, particularly Outlook, Word, and Excel.
- A natural collaborator who can juggle multiple stakeholders, shifting priorities, and competing demands.
Your Life At MECCA
Whilst we are singularly focused on our #CustomerFirst mantra, we know that wouldn’t be possible without an incredible team that is guided by our MECCA values and motivated each and every day to be solutions-focused, innovative, collaborative and adaptable, and have a bit of fun along the way!
Some of our other team member benefits include:
- Professional development programs and first-class digitised learning offering
- Health and well-being initiatives
- Reward and recognition programs
- Access to bonus and incentive programs
- Access to quarterly product allowance
- Up to 40% discount to spoil yourselves and your immediate family, subject to company policy!
There are also so many other ways in which you’ll be made to feel part of the MECCA story as we love to celebrate, surprise and delight our team along the way.
To learn more about life at MECCA Brands, follow us on LinkedIn at MECCA Brands or @lifeatmecca and for all current opportunities, visit www.mecca.com.au/careers
Skills Required
- Previous experience supporting C-suite or executive leaders in a fast-paced environment
- Expertise in diary management and meeting coordination
- Experience managing travel logistics and expenses
- High degree of discretion and initiative
- Service-oriented mindset
- Excellent Microsoft Office skills, particularly Outlook, Word, and Excel
- Ability to collaborate with multiple stakeholders and manage shifting priorities
What We Do
Since our very first day in 1997, our purpose has been to enable our customers to feel and look their best by offering them the world’s best line-up of beauty and skin-care brands (+ more), coupled with exceptional service. Fast forward to today, and we have over 5,000 MECCA team members across 100+ retail stores throughout Australia and New Zealand, a rapidly growing online business, two Distribution Centres, and a bustling Support Centre in the heart of Melbourne working to deliver on our purpose every single day. Our ongoing growth is fuelled by opening new stores and reaching new customers, launching new products, and harnessing the latest technology to constantly innovate and evolve our concepts, experiences, and service offerings. Whether you join MECCA in one of our Retail stores, our Support Centre or our Distribution Centre (DC), you will be an integral part of the MECCA family. Our Retail Store teams are known for their energy, passion and expertise; bringing MECCA to life and helping us deliver on our purpose across four unique concepts – MECCA Cosmetica, MECCA Maxima, MECCA and our online stores (mecca.com.au and meccabeauty.co.nz). Working in our Support Centre will give you the opportunity to be part of high-impact, cross-functional projects, where you will get to immerse yourself in cutting-edge technologies and market-leading innovations. Not only do we work with over 150 of the best global beauty brands, we also develop, produce and distribute MECCA’s very own signature line of products. From supply chain to digital design, from software development to strategy, and everything in between, we are looking for diverse people from all backgrounds to continually challenge our way of thinking. Last but certainly not least, our rapidly expanding DC teams are the backbone of our operations and are key to the delivery of a seamless customer experience through online fulfillment and ensuring our stores have the right products at the right time.
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