We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership. In this role, you will act as a primary point of contact and trusted liaison between executives and internal/external stakeholders, ensuring seamless business operations, effective calendar and travel management, and flawless execution of key operational priorities.
Key ResponsibilitiesCalendar & Meeting Management: Manage complex executive calendars, resolve scheduling conflicts proactively, prepare agendas, compile background documentation, and record key action items.
Travel & Logistics: Coordinate end-to-end domestic and international travel logistics, including flights, accommodations, visas, and detailed itineraries; oversee timely submission of expense reports.
Executive Communication: Draft, proofread, and format professional correspondence, presentations, and executive summaries for internal and external stakeholders.
Banking & Financial Operations: Oversee personal and official banking transactions, investment administration, and confidential financial record-keeping in collaboration with wealth management and banking partners.
Confidentiality & Information Governance: Handle sensitive organizational, legal, and financial documents with complete discretion and strict confidentiality.
Project & Operational Coordination: Assist in driving cross-functional special projects, track deliverables across teams, and ensure prompt completion of executive priorities.
Ad-Hoc Support: Provide comprehensive support for personal administrative tasks and executive coordination to maximize leadership efficiency.
Experience: 3+ years of proven experience as an Executive Assistant, Executive Coordinator, or in a similar support role at fast-paced technology firms.
Technical Proficiency: High proficiency in Google Workspace / MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern productivity tools.
Soft Skills: Exceptional written and verbal communication skills, superior organizational abilities, strong multitasking capability under tight deadlines, and high emotional intelligence.
Integrity: Demonstrated track record of sound judgment, diplomatic communication, and utmost discretion when managing high-level confidential information.
Working Hours: US Shift alignment to effectively support global leadership and international business operations.
Note:
By submitting your application, you consent to being contacted by our Talent Acquisition team via phone call, email, SMS, WhatsApp, or other communication channels regarding your application and relevant career opportunities.Skills Required
- 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar support role
- Experience in fast-paced technology firms
- High proficiency with Google Workspace and Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Exceptional written and verbal communication skills
- Superior organizational abilities
- Strong multitasking capability under tight deadlines
- High emotional intelligence
- Sound judgment and diplomatic communication
- Demonstrated discretion when managing confidential information
What We Do
Sigmoid is a leading data engineering and AI solutions company that helps enterprises gain a competitive advantage with effective data-driven decision-making. Our team is strongly driven by the passion to unravel data complexities. We generate actionable insights and translate them into successful business strategies. We leverage our expertise in open-source and cloud technologies to develop innovative frameworks catering to specific customer needs. Our unique approach has positively influenced the business performance of our Fortune 500 clients across CPG, retail, banking, financial services, manufacturing, and other verticals. Backed by Sequoia Capital, Sigmoid has offices in New York, San Francisco, Dallas, Lima, Amsterdam, and Bengaluru. We are recognized among the world's fastest growing and innovative tech companies, winning several awards and recognition like the Deloitte Technology Fast 500, Financial Times- The Americas’ Fastest Growing Companies, Inc. 5000, Great Place To Work- India’s Best Leaders in Times of Crisis, Data Breakthrough, Aegis Graham Bell, TiE50, NASSCOM Emerge 50, and others. Learn more: https://www.sigmoid.com/ or https://sigmoid.com/careers/ for careers.
