The Role
Support multiple Partners by managing calendars, travel, meetings, correspondence, expenses, conferences, and confidential information. Coordinate firm-wide meetings and recurring processes with HR, Communications, and Finance. Improve workflows through reusable templates, automation, and AI tools while researching issues and providing recommendations. The role requires fluent German and English, strong organization, discretion, ownership, and adaptability in a venture capital environment.
Summary Generated by Built In
About Planet A
Planet A is a leading early-stage tech VC backing European founders tackling the world’s greatest systemic challenges. We take a scientific approach to identify breakthrough solutions the world can’t afford to ignore across energy, resource mastery, neo-manufacturing, and critical infrastructure. Investments include Aris Machina, Staer, INERATEC, Gigaton and Makersite.
Tasks
The Role:
We are looking for an Executive Assistant to support our Partners in the day-to-day running of the fund. We need someone truly hands-on who is comfortable owning calendars, travel, meetings and the administrative backbone that keeps a small team moving. You will work closely with the Partners and see how an early-stage fund operates from the inside.
This is a full-time role (40 hours per week). If you are organized, precise and happy to make the call instead of waiting to be told, we would love to hear from you.
Key Responsibilities:
Partner Support
* Manage calendars across several Partners, owning the scheduling and resolving competing priorities
* Organise travel end to end: bookings, itineraries, and last-minute changes
* Coordinate meetings internally and with external counterparts
* Handle reimbursements and expense processing
* Draft correspondence on behalf of the Partners in German and English, including communication with external contacts
* Turn open questions into decisions the Partners can make quickly - researched, weighed up, with a recommendation attached
* Handle conference logistics and research relevant side events
Ways of Working
* Build reusable templates, prompts, and workflows so recurring drafting and coordination do not start from scratch every time
* Question how things are done today and automate where a human is not needed; you do not need a technical background, but you do need the curiosity to try things and the judgement to know where automation stops
Cross-Functional Support
* Coordinate firm-wide meetings and team dates as the person with the best overview of everyone's calendars
* Step in on recurring team processes alongside HR, Communications and Finance
Requirements
You will thrive in this role, if
* You bring 2-4 years of experience as an Executive Assistant, Personal or Team Assistant, or in a similar role (ideally in VC or a start-up).
* You have a Bachelor's degree, ideally in Business Administration, Management, Communications or a related field.
* You are confident with Google Suite, other everyday workplace tools, and curious to try new ones, including AI.
* You bring a genuine interest in how venture capital works and the drive and curiosity to learn from the Partners up close.
* You have exceptional organizational and communication skills, and a keen eye for detail.
* You are hands-on, reliable and take complete ownership of your work.
* You are proactive and solution-oriented.
* You stay calm and clear-headed when priorities shift at short notice.
* You handle confidential information with absolute discretion.
* You are fluent in German and English, written and spoken.
Benefits
* You play a key role in a top-tier venture capital firm - the first in Europe with a scientific approach to impact.
* You join a dynamic environment that is driven by impact and highly motivated to make a change for the better.
* You enjoy benefits like the Urban Sports Club membership or Deutschlandticket and the Corporate Discounts platform. You have access to an annual personal development budget.
* You take part in our monthly co-working days – collaborate side by side with the entire Planet A team and strengthen connections over team lunches, dinners, or fun team activities.
* You have the opportunity to participate in bi-annual offsite gatherings with the core Planet A team.
Planet A is an equal opportunity employer that values diversity and encourages people of all ethnic & racial origins, gender identities, sexual orientations, religions & ideologies, socio-economic statuses, educational backgrounds, ages, and individuals of all abilities to apply.
Planet A is a leading early-stage tech VC backing European founders tackling the world’s greatest systemic challenges. We take a scientific approach to identify breakthrough solutions the world can’t afford to ignore across energy, resource mastery, neo-manufacturing, and critical infrastructure. Investments include Aris Machina, Staer, INERATEC, Gigaton and Makersite.
Tasks
The Role:
We are looking for an Executive Assistant to support our Partners in the day-to-day running of the fund. We need someone truly hands-on who is comfortable owning calendars, travel, meetings and the administrative backbone that keeps a small team moving. You will work closely with the Partners and see how an early-stage fund operates from the inside.
This is a full-time role (40 hours per week). If you are organized, precise and happy to make the call instead of waiting to be told, we would love to hear from you.
Key Responsibilities:
Partner Support
* Manage calendars across several Partners, owning the scheduling and resolving competing priorities
* Organise travel end to end: bookings, itineraries, and last-minute changes
* Coordinate meetings internally and with external counterparts
* Handle reimbursements and expense processing
* Draft correspondence on behalf of the Partners in German and English, including communication with external contacts
* Turn open questions into decisions the Partners can make quickly - researched, weighed up, with a recommendation attached
* Handle conference logistics and research relevant side events
Ways of Working
* Build reusable templates, prompts, and workflows so recurring drafting and coordination do not start from scratch every time
* Question how things are done today and automate where a human is not needed; you do not need a technical background, but you do need the curiosity to try things and the judgement to know where automation stops
Cross-Functional Support
* Coordinate firm-wide meetings and team dates as the person with the best overview of everyone's calendars
* Step in on recurring team processes alongside HR, Communications and Finance
Requirements
You will thrive in this role, if
* You bring 2-4 years of experience as an Executive Assistant, Personal or Team Assistant, or in a similar role (ideally in VC or a start-up).
* You have a Bachelor's degree, ideally in Business Administration, Management, Communications or a related field.
* You are confident with Google Suite, other everyday workplace tools, and curious to try new ones, including AI.
* You bring a genuine interest in how venture capital works and the drive and curiosity to learn from the Partners up close.
* You have exceptional organizational and communication skills, and a keen eye for detail.
* You are hands-on, reliable and take complete ownership of your work.
* You are proactive and solution-oriented.
* You stay calm and clear-headed when priorities shift at short notice.
* You handle confidential information with absolute discretion.
* You are fluent in German and English, written and spoken.
Benefits
* You play a key role in a top-tier venture capital firm - the first in Europe with a scientific approach to impact.
* You join a dynamic environment that is driven by impact and highly motivated to make a change for the better.
* You enjoy benefits like the Urban Sports Club membership or Deutschlandticket and the Corporate Discounts platform. You have access to an annual personal development budget.
* You take part in our monthly co-working days – collaborate side by side with the entire Planet A team and strengthen connections over team lunches, dinners, or fun team activities.
* You have the opportunity to participate in bi-annual offsite gatherings with the core Planet A team.
Planet A is an equal opportunity employer that values diversity and encourages people of all ethnic & racial origins, gender identities, sexual orientations, religions & ideologies, socio-economic statuses, educational backgrounds, ages, and individuals of all abilities to apply.
Skills Required
- 2–4 years of experience as an Executive Assistant, Personal Assistant, Team Assistant, or in a similar role
- Bachelor's degree, ideally in Business Administration, Management, Communications, or a related field
- Confidence using Google Suite and everyday workplace tools
- Fluent German and English, written and spoken
- Exceptional organizational and communication skills with strong attention to detail
- Hands-on, reliable, proactive, solution-oriented, and able to take ownership
- Ability to remain calm when priorities shift at short notice
- Ability to handle confidential information with absolute discretion
- Genuine interest in venture capital and willingness to learn from Partners
- Curiosity about trying new tools, including AI
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The Company
What We Do
Planet A is a venture capital fund and investment firm that partners with European green tech startups, aiming to have a significant positive impact on the planet while building scalable businesses.
