Be an Early Applicant
The Role
Provides administrative and executive support for an investment management department. Responsibilities include scheduling meetings, preparing agendas and minutes, maintaining records, coordinating travel, visas, expenses, invoices, contracts, presentations, team attendance, and vacation planning. The role also tracks action items, manages correspondence, screens calls and visitors, coordinates ERP transactions, and liaises with internal and external stakeholders while handling confidential information.
Summary Generated by Built In
JOB PURPOSE
- Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner
- Follow-up on the department action plan/MoM as advised by the head of the department
- This role is for a UAE national only.
ROLES AND RESPONSIBILITIES
- Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants
- Organize, file and maintain correspondence and other documentation for Department (paper & digital filing)
- Schedule appointments, prepare agenda, and coordinate arrangements for meetings
- When required, support preparation of meeting minutes and follow-up with other Departments on action points
- Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders
- Coordinate / follow-up with other team members on the tasks provided by the head of the department
- Ensure to a timely correspondence to the department's requests
- Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person
- Coordinate travel bookings, visa applications and expense claims for all Department members
- Follow-up with other Departments on next steps and requirements as per the meeting minutes
- Organize, file and maintain correspondences and other documentation appropriately;
- Draft letters and official correspondences to concerned parties
- Prepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standard
- Coordinate with other departments to process contracts, approval documents, invoices etc.
- Coordinate attendance monitoring and vacation planning for team
- Coordinate ERP actions including raising TCRFs and processing invoices
TECHNICAL AND INTERPERSONAL SKILLS
- Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders
- At least practical-level command of both English and Arabic, written and spoken
- Ability to maintain confidential information
- Good communication and interpersonal skills
- Great understanding of policies, procedures & work methods
- Strong computer skills
- Excellent organization skills
Skills Required
- Practical-level command of English, written and spoken
- Practical-level command of Arabic, written and spoken
- Strong computer skills
- Good communication and interpersonal skills
- Excellent organizational skills
- Ability to maintain confidential information
- Understanding of policies, procedures, and work methods
- Strong relationship-building skills with internal and external stakeholders
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
AlDar Properties was incorporated in 2004 by the founder, Mr. Sulaiman Al-Banai. The company is engaged in property management of multi-family residential properties & commercial properties throughout Doha, Qatar. We are focused on maintaining a large diverse portfolio of properties; furnished, semi-furnished & unfurnished. Here at AlDar Properties, we are committed in giving our valued customers the best quality at affordable prices, with no agency fee. We are simply the experts in the art of real estate with a team that is trained to understand all of your needs and provide you with clear expert advice to help you easily navigate the process and give you the best living experience
