The Role
Support the Creative Director and team with administrative and office management tasks: file and record maintenance, meeting agendas/minutes, travel and calendar management, correspondence handling, presentations, supply orders, catering logistics, and ad hoc support across projects.
Summary Generated by Built In
Company DescriptionJob Description
Hasana, Inc. is an accessible luxury brand. The spirit of the
collection features high-end men's and women's clothing and
accessories for timeless style. We provide custom, hand-made items
ranging from contemporary to classic. Each item purchased directly
benefits The Apareció Foundation and women's education.
Hasana, Inc. is seeking talented students in the Chicago Loop area for
a variety of spring internship positions. Take advantage of on the
job training, mentorship and exposure to all aspects of the fashion
industry.
Hasana, Inc. is committed to developing a fun and productive work
culture that is conducive to positive results!
We offer a uniquely open environment that demands initiative and
imagination from every single team member that are heard, tested, and
genuinely empowered to lead by example and create lasting impacts on
our organization, its programs, and the community.
Please note that this is an unpaid internship.
As Exectutive Assistant Intern for Hasana, Inc. you will have a variety of responsibilities throughout the semester. We are looking for a bright and innovative intern to support the Creative Director and the Hasana, Inc. team.
Primary responsibilities include but are not limited to:
- To assist the Creative Director and the teams in day to day activities, particularly monitoring progress of various projects
- To maintain and manage their filing systems and update records as required
- To prepare power point presentations, reports, meeting notes, agendas and take minutes at meetings as requested, ensuring that minutes are prepared and distributed, and follow-up on actions from meetings
- To sort the Creative Director’s incoming mail and e-mails and to provide comprehensive secretarial support in relation to correspondence - logging, forwarding, prioritizing, responding
- To make travel and hotel arrangements for the Creative Director and all Hasana, Inc. staff
- To make and receive telephone calls, especially in the absence of the Creative Director
- To maintain the calendar across time zones and set up meetings as appropriate
- Performing any other appropriate tasks or duties as required, at the request of the Creative Director and the teams
- Office Management
- Responsible for collecting and monitoring all stationery orders for the teams
- Manage supplies
- To organize all catering and logistics where necessary
- A passion for women’s economic opportunities
- Must be a full or part-time student and working toward a degree
- Must be eligible to receive school credit and commit to 2-3 days a week for 3 months
- Previous experience of an executive support role within a busy, service led environment
- Advanced MS office skills, particularly Excel, Word and PowerPoint
- Articulate with excellent writing skills, and good eye for detail
- Discreet, professional and well spoken, with good communication skills
- Exceptionally organized and efficient, with a good dose of common sense and initiative
- Ability to use judgment and seek guidance with confidential issues
- Proven ability to work with deadlines
- Excellent level of visual presentation and ability to act as an ambassador for Hasana, Inc.
- Pro-active and able to show initiative/ideas to constantly improve the service to the business
- Integrity, honesty, openness and a willingness to operate as a team player
All your information will be kept confidential according to EEO guidelines.
Skills Required
- Passion for women's economic opportunities
- Must be a full or part-time student working toward a degree
- Eligible to receive school credit and commit to 2-3 days a week for 3 months
- Previous experience in an executive support role within a busy, service-led environment
- Advanced MS Office skills, particularly Excel, Word and PowerPoint
- Excellent writing skills and strong attention to detail
- Discreet, professional, well-spoken with strong communication skills
- Exceptionally organized, efficient, with initiative and common sense
- Ability to exercise judgment and seek guidance on confidential matters
- Proven ability to meet deadlines
- High level of visual presentation and ability to represent the company
- Pro-active with ideas to improve service to the business
- Integrity, honesty, openness, and ability to operate as a team player
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The Company
What We Do
Hasana, Inc. is a Chicago-based non-profit organization and accessible luxury brand dedicated to providing high-end fashion items, including fine jewellery, designer clothing, and accessories. The company's mission is to support girls' education, with all net proceeds directly benefiting the Aparecio Foundation, which provides educational grants and mentorship programs for low-income, high-potential young women in public high schools.
