The Role
Supports the CEO by managing calendars, travel, meeting preparation, correspondence, follow-ups, and coordination with internal and external stakeholders. The role requires proactive prioritization, discretion, strong organization, and the ability to anticipate needs in a fast-moving international environment. Fluency in German and English is required.
Summary Generated by Built In
Keep a founder moving fast, without anything falling through the cracks.
We build award-winning smart glasses in Vienna: hardware, firmware, software, all under one roof. Our CEO moves fast, thinks big, and needs someone equally sharp keeping everything organised behind the scenes. You'll own his calendar, travel, and meeting preparation, making sure every day runs as it should, and every commitment is followed through.
This is a role where your precision and proactivity directly shape how effectively the company is led.
Tasks
What You'll Be Doing
* Own and manage the CEO's calendar: scheduling, prioritising, and protecting his time
* Organise travel: flights, hotels, ground transport, itineraries: seamless and stress-free
* Prepare meetings: briefings, agendas, materials, and follow-ups
* Handle correspondence and communication on behalf of the CEO where needed
* Anticipate needs before they become requests. You're always one step ahead
* Coordinate with internal teams and external partners to keep things on track
Requirements
What You Bring to the Team
* Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership
* Exceptional organisational skills and sharp attention to detail
* A proactive, discreet, and reliable way of working, you handle sensitive information with care
* Calm under pressure and able to reprioritise quickly when things change
* Strong communication skills, written and verbal, in both German and English
* Dedication to your job paired with a good sense of humor
* Comfortable working in a fast-moving, international environment
Benefits
What's extra?
* Yearly public transport card (Vienna)
* Workation within the EEA
* Dog-friendly offices
* "Inspire Days" – time to learn and recharge
* A front-row seat to how a deep-tech hardware product gets built, from PCB to shipped device
* International team where your impact is visible every day
As you know, due to the collective agreement (KV), we have to mention the official minimum salary, which is EUR €3.954 gross/month. But honestly, that’s just a baseline - we’re offering you a salary that truly reflects your skills and the value you bring. We’re excited to recognize your experience with a package well above the minimum and fully competitive in the market.
Ready to be the person who keeps the CEO, and the company, moving forward?
We can't wait to meet you.
Making Future Reality – let's organize it together.
Send us your application and let's take off together!
We build award-winning smart glasses in Vienna: hardware, firmware, software, all under one roof. Our CEO moves fast, thinks big, and needs someone equally sharp keeping everything organised behind the scenes. You'll own his calendar, travel, and meeting preparation, making sure every day runs as it should, and every commitment is followed through.
This is a role where your precision and proactivity directly shape how effectively the company is led.
Tasks
What You'll Be Doing
* Own and manage the CEO's calendar: scheduling, prioritising, and protecting his time
* Organise travel: flights, hotels, ground transport, itineraries: seamless and stress-free
* Prepare meetings: briefings, agendas, materials, and follow-ups
* Handle correspondence and communication on behalf of the CEO where needed
* Anticipate needs before they become requests. You're always one step ahead
* Coordinate with internal teams and external partners to keep things on track
Requirements
What You Bring to the Team
* Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership
* Exceptional organisational skills and sharp attention to detail
* A proactive, discreet, and reliable way of working, you handle sensitive information with care
* Calm under pressure and able to reprioritise quickly when things change
* Strong communication skills, written and verbal, in both German and English
* Dedication to your job paired with a good sense of humor
* Comfortable working in a fast-moving, international environment
Benefits
What's extra?
* Yearly public transport card (Vienna)
* Workation within the EEA
* Dog-friendly offices
* "Inspire Days" – time to learn and recharge
* A front-row seat to how a deep-tech hardware product gets built, from PCB to shipped device
* International team where your impact is visible every day
As you know, due to the collective agreement (KV), we have to mention the official minimum salary, which is EUR €3.954 gross/month. But honestly, that’s just a baseline - we’re offering you a salary that truly reflects your skills and the value you bring. We’re excited to recognize your experience with a package well above the minimum and fully competitive in the market.
Ready to be the person who keeps the CEO, and the company, moving forward?
We can't wait to meet you.
Making Future Reality – let's organize it together.
Send us your application and let's take off together!
Skills Required
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar senior-leadership support role
- Exceptional organizational skills and attention to detail
- Proactive, discreet, and reliable working style
- Ability to handle sensitive information confidentially
- Ability to remain calm under pressure and reprioritize quickly
- Strong written and verbal communication skills in German and English
- Comfort working in a fast-moving, international environment
- Dedication and a good sense of humor
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The Company
What We Do
MAKING FUTURE REALITY Being the inventor of Eye Hyper-Tracking® and pioneering the Digital Iris® technology, we constantly strive to create a new depth of connection between people and between people and the digital world. It is our mission to be at the forefront of developing technology that truly understands people’s perception of their reality around them and supports them in interacting with their world. Based on our expertise in vision research, we are working on redefining Mixed Reality with technology such as gaze-based MR and Eye Gestures. Already today, our smart glasses are used by customers worldwide for applications from remote maintenance and live consulting to efficient training and video documentation.
