Document Controller

CCI Industrial Services is seeking a detail-oriented Document Controller to manage and maintain project documentation for our data center projects. This role is responsible for organizing, tracking, reviewing, and distributing project records, drawings, specifications, and other controlled documents while ensuring accuracy and proper version control. The ideal candidate has strong organizational skills, attention to detail, and experience with document management systems and project documentation.

CCI Industrial Services provides quality-driven, cost-effective construction, maintenance, industrial cleaning, power generation, and transportation services to support resource development companies in Alaska and the lower 48 states. CCI Industrial Services leads the industry in Safety, Innovation, and Excellence. Each CCI employee is responsible for upholding CCI’s Mission, Vision, and Values, as these are a crucial part of CCI’s strategic plan for success.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Be a Safety Leader! Ensure the resources and commitment to HSE is of top priority for all employees within the company.
• Maintain 100% “Safety Standards and Accountability” in all areas or mandatory/regulatory requirements, which include:
  • Maintain compliance with the required HSE Training.
  • Taking necessary action when behaviors or conditions around you may be unsafe.
  • Reporting and addressing all potential safety concerns/incidents/issues promptly and willingly participate and assist in any investigation that may relate to a safety incident.
  • Performs work in strict compliance with permitting requirements and other compliance-oriented directives.
  • Participating in safety meetings, working safely, and maintaining a safe work environment as an employee and representative of CCI Industrial Services.
  • Document and record any injury or near miss incident that may occur while you are working.
  • Demonstrate and promote safe work practices by participating in JSA reviews, pre-job walkdowns and safety START card preparations covering work activities and materials required by the company and the client.
  • Promote and participate in Safety Programs.
• Must be available to work either day or night shifts, based on operational needs.
• Manage, organize, distribute, and maintain project documentation in accordance with established company procedures and document control requirements.
• Receive, review, log, and track incoming and outgoing documents, including drawings, specifications, submittals, reports, and technical records.
• Maintain document registers, revision logs, transmittals, and distribution records to ensure accurate document tracking.
• Ensure project teams have access to the latest approved drawings, specifications, procedures, and other controlled documents.
• Monitor document revisions and maintain version control to prevent the use of outdated or unauthorized documentation.
• Coordinate document reviews, approvals, and distribution with engineering, construction, project management, vendors, and contractors.
• Maintain electronic and physical filing systems to ensure documents are organized, accessible, and securely retained.
• Track outstanding document submissions, reviews, approvals, and required deliverables.
• Support project closeout activities by collecting, organizing, and verifying required documentation, including as-built drawings, operation and maintenance manuals, warranties, and turnover packages.
• Ensure documentation is properly named, categorized, uploaded, and maintained within designated document management systems.
• Assist with document audits and verify compliance with company standards, contractual requirements, and project procedures.
• Identify missing, incomplete, or incorrect documentation and coordinate resolution with responsible parties.
• Maintain confidentiality and ensure controlled documents are distributed only to authorized personnel.
• Identify opportunities to improve document control processes, filing systems, and documentation workflows.

Knowledge, Skills, and Abilities:

• Knowledge of document control principles, records management, and document lifecycle processes.
• Understanding of revision control, document numbering, transmittals, approval workflows, and records retention.
• Ability to organize, track, and maintain large volumes of technical and project documentation.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Adobe Acrobat.
• Familiarity with electronic document management systems and project collaboration platforms.
• Strong attention to detail and ability to identify document discrepancies and version control issues.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple document requests, deadlines, and competing priorities.
• Ability to maintain confidentiality and handle sensitive project and technical information.
• Ability to coordinate effectively with project teams, contractors, vendors, and other stakeholders.

Required Qualifications:

• High school diploma or equivalent; associate or bachelor's degree in Business Administration, Information Management, Construction Management, or a related field preferred.
• 2+ years of experience in document control, records management, project administration, or a related field.
• Experience maintaining document registers, revision logs, filing systems, and controlled documentation.
• Proficiency with Microsoft Office applications and electronic document management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and maintain accurate documentation in a fast-paced environment.
• Strong written and verbal communication skills.

Preferred Qualifications:

• Experience supporting data center construction, mission-critical facilities, engineering, or large-scale infrastructure projects.
• Familiarity with document management platforms such as Procore, Autodesk Construction Cloud, Aconex, SharePoint, or similar systems.
• Experience managing engineering drawings, technical specifications, submittals, RFIs, change orders, and construction documentation.
• Knowledge of document control requirements for construction projects, including quality assurance and turnover documentation.
• Experience coordinating as-built drawings, equipment manuals, warranties, commissioning records, and final project closeout packages.
• Familiarity with ISO document control standards and quality management systems.
• Experience working with general contractors, engineering firms, subcontractors, and equipment vendors.
• Relevant certifications or training in document control, records management, or project administration.

The Document Controller primarily works in an office or project site environment, with regular interaction with project managers, engineering teams, contractors, vendors, and other stakeholders. The position involves extended periods of computer-based work, reviewing, organizing, tracking, and maintaining project documentation. The role requires frequent communication and coordination to ensure documents are properly reviewed, approved, distributed, and maintained. Occasional visits to active construction or data center facilities may be required. The employee must comply with all applicable company policies, safety procedures, confidentiality requirements, and site security protocols.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• MOBILITY: While performing the duties of this job, the employee uses computers on a daily basis. He/she is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. May require light physical effort such as stooping, bending, reaching and occasional lifting of lightweight objects (up to 25 pounds).
• HEARING: The employee frequently is required to talk or hear while answering phones, working with customers, clients, supervisors, etc.
• VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner. Ability to see and complete work on a personal computer and read color coded writing on equipment forms, etc.

Compensation:

CCI offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and a background check.

This job description is not an employment agreement or contract.  Management has the exclusive right to alter the scope of work at any time without prior notice.

CCI Industrial Services (CCI) is an Equal Opportunity Employer.  Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

CCI Industrial Services grant employment preference first to BBNC shareholders, their spouses, or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.