The Role
Prepares, scans, indexes, digitizes, stores, and quality-checks official records and classified materials. Maintains metadata, catalogs, file retrieval structures, scanning equipment, and records-management compliance while ensuring confidentiality and accurate transmission of files.
Summary Generated by Built In
Description
PenBay Technology Group LLC is seeking Digital Image Processor Specialists to provide full-time support on-site in working as part of contract team with the DoW Office of the General Counsel (OGC).
Duties
- Prepare documents for scanning, document indexing and records management support on-site.
- Prepare documents for digitization by removing fasteners, repairing damage pages, visual correctness, and legibility.
- Use NARA standard scanner settings based on document type, planned processing, and document characteristics.
- Store images/file batches within designated document management system file structure and create/update properties to provide retrieval.
- To include setting up indexes and print services and maintaining accurate catalogs of materials.
- Ensure that each individual file is usable and that it can be located, retrieved, present and interpreted over time.
- Distinguish classified information from unclassified information when scanning and storing files.
- Convert multiple types of files into electronic form, to include document preparation, scanning, and transferring scanned documents to storage media.
- Conduct post-scanning quality assurance to ensure batches are legible, correctly processed, and of a high quality; retain hardcopy documents must be returned to respective office.
- Ensure records are transmitted to appropriate file/office locations with metadata.
- Maintain all official records in accordance with Records Management guidelines regardless of media type.
- Maintain scanning equipment by performing basic cleaning and maintenance.
- Maintain confidentiality in all aspects of work.
This position requires a SECRET clearance!
Requirements
Experience/Skills Requirement
- High school diploma or equivalent.
- Two (2) years of experience relevant to digital imaging and scanning files in accordance with records management procedures.
- Two (2) years of experience with Adobe software.
- Two (2) years of experience handling, storing/archiving classified materials.
- Understanding of DoW, Joint Staff, and the Military Departments standards of practice.
- Exceptional oral and written communication abilities.
- The ability to leverage established relationships with other DoD components and agencies.
- Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications
- Flexible team player and capable of interacting at all levels within the customer space as well as other parts of the defense community.
- Motivated, self-starter with the ability to accomplish tasks under pressure with limited supervision.
- Strong ability to multi-task.
- Flexibility to accommodate time-sensitive and mission-critical work.
Desired Education
Associate’s degree.
Skills Required
- High school diploma or equivalent
- Two years of relevant experience in digital imaging and scanning files according to records-management procedures
- Two years of experience with Adobe software
- Two years of experience handling, storing, or archiving classified materials
- Understanding of Department of War, Joint Staff, and Military Department standards of practice
- Exceptional oral and written communication abilities
- Ability to leverage established relationships with other DoD components and agencies
- Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint, and common office applications
- Ability to work flexibly with teams and interact across customer and defense-community levels
- Ability to work independently under pressure with limited supervision
- Strong multitasking ability
- Flexibility to accommodate time-sensitive and mission-critical work
- Associate degree
- Secret security clearance
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
PenBay Technology Group provides information technology services and digital solutions for government, corporate, and nonprofit clients. Its capabilities include agile software and web development, GIS applications and data integration, IT support, cybersecurity, program management, technical training, and outreach services. The company also delivers digital media products and training to support communication and education needs while assisting federal agencies and commercial organizations with mission-critical operations.
.jpeg)
