Data Project Coordinator

Job Title: Data Project Coordinator

Reports To: Director of Data Strategy

Direct Reports: None

Department: Operations

Location: Remote to AR, AZ, CA, CO, FL, IL, MA, MD, MN, MO, NC, NM, NV, NY, OR, PA, TN, TX, UT, or WA

FLSA Status: Exempt/Salary

WestportWork Category: Remote Team Member

Position Status: Full-Time

Work Schedule: Monday-Friday 8am-5pm (Pacific) -subject to change based on project assignments/deadlines and location (i.e., time zone)

Base Pay Range: $70k-$80K, commensurate with experience

Travel: 0-10% of the time

Job Summary

The Data Project Coordinator runs intake and delivery for data-driven projects that support strategic decision-making and operational efficiency. They are the main point of contact between the data team and departments across the company, including marketing, accounting, development, acquisitions, and operations. This position is ideal for someone with excellent communication skills, a proven ability to scope, manage, and deliver technical projects, and a strong interest in data, who is eager to apply these skills in a collaborative, fast-paced environment.

Essential Duties & Responsibilities

• Run intake for data team requests: capture each request, triage it with the Director of Data Strategy, and log it in the team’s tracking system.
• Scope projects with stakeholders before work starts. Define the business question, the deliverable, the data sources, the owner, and what counts as done.
• Track active projects, deadlines, and blockers, and publish a weekly status summary for data leadership.
• Translate business requests into technical requirements for the team and translate results back into plain language for stakeholders.
• Validate deliverables before handoff by spot-checking outputs against source data with SQL and Excel and confirming that the work answers the original request.
• Maintain project documentation, including scope documents, decision logs, and runbooks for recurring processes.
• Track recurring data processes such as monthly loads and reporting cycles and confirm they are completed on schedule.
• Report project outcomes, including time saved and dollar impact where measurable.
• AI/LLM usage, deployment, and environment curation for agentic solutions
• Regular worksite attendance in accordance with Company’s Attendance Policy is required for this position.
• Other duties as assigned:
  • Periodic special projects and duties may be assigned based on Company need and requirements.
  • Must be able to perform a variety of duties, often changing from one task to another, with frequent interruptions or distractions and within tight deadlines.

Qualifications

Education/Experience

• Bachelor’s degree in a business, quantitative, or technical field, or similar from an accredited college or university is required.
• Equivalent work experience, internships, or projects may be substituted for educational requirements.
• Internship or on the job experience in coordinating projects in an analytics, data, IT, or operations setting, or as an analyst who owned projects end to end, or an advanced degree equivalent.

Required Skills

• Excellent written and verbal communication skills, with the ability to explain technical concepts to non-technical audiences.
• Proven ability to scope technical projects, manage technical projects, and deliver solutions.
• Highly organized and detail-oriented, with the ability to manage multiple projects and deadlines.
• Collaborative team player who thrives in cross-functional environments.
• Strong analytical and numerical abilities to help with business as usual data team tasks and effectively oversee and validate progress on technical projects.
• Proficient in Microsoft Office Suite—Word, Excel, and Outlook—with advanced Excel skills.
• Excellent computer skills, including CLI/Shell interface use, GUI navigation, and keyboard shortcuts.
• Experience with a project or ticketing tool such as Jira, Asana, or Planner.
• Ability to work effectively with co-workers, department managers, and external partners.
• Ability to work flexible hours depending on departmental project deadlines and/or Company events and sponsored programs.
• Proactive, self-starter with a goal-oriented mindset and the ability to work independently.
• Comfortable pushing back on scope and priority with tact.
• Familiarity with Microsoft SQL Server.
• Familiarity with object-oriented programming in a language (i.e., Python, C#, Rust).
• Familiarity with IDE tools and markdown-based text editors (e.g., Visual Studio, VS Code, Notepad++, Vim, or Emacs).
• An understanding of data analysis, science, and engineering.
• Awareness of data integrity, security, and safe programming practices.
• Familiarity with version control systems such as Git.

Physical Demands

• Stationary Position: frequently remains stationary up to 50% of the time and sitting up to 8 hours per day
• Move/Traverse: infrequently bend, stand, stoop and/or walk
• Carry Weight: infrequently carry weight and/or lift objects (light to heavy) weighing up to 10 pounds
• Hearing and Speech: frequently communicates with the ability to hear and talk on a regular basis with clients who have inquiries about their storage accounts, billing invoice or other related account matters; must be able to exchange accurate information in these situations
• Sight: frequent use of sight to detect images on computer, office documents, facility objects near and far

WestportWork Category

• Remote Team Member: Team members who perform their responsibilities exclusively from home 5 days a week.

Benefits

• Generous Paid Time Off – earn 3 weeks per year starting on your hire date
• 10 Paid Holidays per year
• $7,800 contributed annually toward Health Benefits: Medical, Dental, Vision
• Paid Ongoing Professional Development & Training
• Company-Paid Life Insurance coverage up to $50,000 per employee (Basic Life & AD&D)
• Basic Life & AD&D – 3x Annual Base Salary for Supervisory Level and Above
• 401(k) Plan with employer match
• Rewards & Recognition programs (Manager’s Quarterly & Yearly Outstanding Achievement Awards, Core Values Award, Years of Service, Wall of Fame)
• Company-Sponsored Events throughout the year (holiday parties & gifts, company picnic, team-building, etc.)
• Huge potential for career mentorship, growth, and advancement
• Discretionary bonus opportunities based on performance and company factors

Work Environment

• Regular professional, office business setting
• Noise level ranges from low to moderate (if in office setting)
• It is the team member’s responsibility to ensure a safe and healthy work environment. The team member’s work area needs to be located in a designated space, professional and presentable as such during video conference meetings with a minimum of audio or visual distractions. If a team member needs ergonomic support for their work area, please contact WPI’s HR department.

About Westport Properties

Founded in 1985, Westport Properties (“WPI”) is an owner-operator of self-storage, multifamily and industrial properties across the United States. The Company is a fully integrated operator that develops, acquires, and manages its portfolio as well as providing third-party management services. As of January 2022, WPI has approximately 12 million square feet of self-storage space under management with its US Storage Centers brand and 638 multifamily units, employing approximately 400 people nationwide. WPI is a founding partner of the 501(c)3 Kure-It, a non-profit organization that raises money for underfunded cancer research, and Charity Storage, a 501(c)3 that uses vacant storage units to raise money for local charities. To date, Kure-It has raised over $12M and Charity Storage has raised over $500K.

What We Value
As an organization, we value people who are motivated and driven. We value a collaborative work environment that enhances careers and positively impacts the community. We value our diverse work culture committed to delivering services and achieving high results. Being able to help those in need through multifamily, industrial, and storage space is just one way we measure success

At-Will Employment & Equal Opportunity Employer

Westport Properties, Inc. is a parent company of US Storage Centers (USSC) which provides at-will, equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, marital status, disability or genetics. Furthermore, Westport Properties, Inc.?expressly prohibits any form of workplace harassment and discrimination based on age, disability, color, genetics, marital status, national origin, race, religion, sex, sexual orientation, or veteran status in compliance with federal, state and applicable local laws governing employment and labor law in every location in which the company conducts business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer

All Employees must pass a post-offer, pre-hire background screening which includes a multi-state criminal check and DMV Records in accordance with federal protected FCRA/FACTA Requirements for Investigative Consumer Reports, CA ICRA and other state mandated requirements for employment purposes. Furthermore, this job description is subject to change at any time. Nothing in this job description is meant to guarantee employment status and/or position. This job description neither restricts nor prevents management’s right to assign and/or reassign duties and responsibilities to this job at any time of the essential functions. It does not proscribe or restrict the tasks that may be subsequently assigned.

Essential Job Function for Reasonable Work Accommodation

According to the Americans with Disabilities Act (ADA), Equal Employment Opportunity Commission (EEOC) and the California Fair Employment and Housing Act (FEHA), employees must be able to perform the essential job functions with or without a reasonable accommodation. The Company will provide reasonable work accommodations to allow the employee to perform their essential job functions and duties as detailed above. If you feel you need reasonable work accommodations, please contact the Human Resources department at (949) 748-5900.