Contracts Specialist - Training Coordinator

Contract Specialist / Training Coordinator

Location: Tucson, AZ

Department: Export Control & Contract Compliance

Reports To: Export Control & Contract Compliance Manager

Position Type: Full-Time, Mid-Level

Position Overview

The Contract Specialist / Training Coordinator is a mid‑level professional responsible for supporting government and commercial contract administration, mitigating contractual and compliance risk, and coordinating internal training programs. This role ensures that all non‑technical contractual requirements are reviewed, negotiated, documented, and communicated effectively across the organization. The position also develops and maintains training materials, compliance documentation, and reference databases that strengthen organizational capability and reduce operational exposure.

This role requires strong analytical skills, exceptional attention to detail, and the ability to collaborate across departments including Sales, Program Management, Quality, Operations, and Finance. The Contract Specialist / Training Coordinator must be proactive, organized, and able to manage multiple priorities with minimal supervision.

Key Responsibilities

Contract Administration & Risk Mitigation

• Review incoming RFQs and purchase orders for financial, industrial, non‑technical, and governmental (FAR/DFARS) terms and conditions, identifying clauses that introduce commercial, schedule, financial, or compliance risk
• Conduct structured risk assessments on customer terms, including indemnity, warranty, IP, payment terms, flow‑down requirements, and performance obligations
• Draft, review, and negotiate NDAs, PIAs, and other contractual documents to protect company interests
• Approve ERP elements related to customer purchase orders and ensure contractual risks are documented and mitigated prior to order acceptance
• Support proposal preparation by analyzing terms and conditions for risk, advising on exceptions, and ensuring alignment with company policies
• Maintain accurate electronic files and logical storage systems for all contractual documents
• Complete business surveys, certifications, and customer representation requests
• Maintain contract templates, clause libraries, and negotiation playbooks
• Work closely with Sales, Program Management, Quality, and Operations to ensure contractual obligations and risks are understood and managed throughout the order lifecycle
• Conduct and document customer credit analysis, including payment term reviews and creditworthiness assessments

Training Coordination & Compliance Support

• Develop, coordinate, and deliver internal training programs related to contract compliance, FAR/DFARS requirements, commercial terms, and company policies
• Maintain training records, track completion, and support LMS administration
• Assist in updating compliance manuals, SOPs, and reference materials to reflect evolving contract requirements and risk mitigation practices
• Support internal audits by preparing documentation, coordinating schedules, and ensuring corrective actions address root‑cause risk drivers
• Participate in cross‑training to support departmental flexibility and continuity

Qualifications

Required Skills

• Strong communication, negotiation, and organizational skills
• Ability to proactively identify and resolve issues
• Strong cross‑functional collaboration skills
• Demonstrated ability to meet deadlines and manage multiple priorities
• Highly proficient computer skills, including MS Office and ERP systems

Education & Experience

• Bachelor’s degree in a related field or equivalent experience
• Minimum five (5) years of experience in government and commercial contract administration
• Familiarity with FAR, DFARS, UCC, and government contracting principles
• Experience developing and coordinating internal training programs
• NCMA certification a plus

Traits & Characteristics

• Takes responsibility for completing assignments within given timeframes
• Accepts constructive feedback and applies lessons learned
• Demonstrates initiative and contributes to process improvements
• Participates in relevant training and applies new knowledge to work
• Interacts respectfully and cooperatively with other

Company Benefits and Perks:
We work hard to embrace diversity and inclusion and encourage everyone at REDAR to bring their authentic selves to work every day. We participate in multiple community programs, flexible work hours, and family-friendly benefits to all of our employees.

• Medical, Dental and Vision
• Paid Time Off
• 401K with company match
• 9/80 Schedule (Off every other Friday)
• NOI (Quarterly Profit sharing)