Bookkeeper PT

Bookkeeper

Part-Time | Reports to Director of Business & Development | In-Person

MAGFest, Inc., a nonprofit organization based in Baltimore, MD, seeks a part-time Bookkeeper to support our day-to-day financial operations and help us carry out our mission to make the world a better place through video games.

This position is part-time and requires at least 10 hours per week in our office in Halethorpe, south of Baltimore City. Since MAGFest is a heavily volunteer-based organization, this position also requires occasional virtual availability on nights and weekends, particularly in the months surrounding our major events. In-person attendance at events is optional for this role, but encouraged; annual events include Super MAGFest, MAGStock, MAGWest, Spring & Fall MAGCon, and Spring & Fall MAGLabs.

The successful candidate will be proactive, responsive, and detail-oriented. They must be able to navigate a fast-paced working environment with confidence, while ensuring routine operations are carried out promptly and carefully. As a nearly all-volunteer organization with a large operating budget, MAGFest’s financial needs are unique, and this position offers significant opportunity for growth for the right person.

To apply, please submit a resume, cover letter, and two professional references. Applications will be processed on a rolling basis and will remain open for two weeks or until the position is filled.

Core Responsibilities:

• Review and categorize daily transactions in bookkeeping software (QuickBooks Online)
• Reconcile bank and credit card accounts regularly
• Create invoices and record incoming payments
• Track bills, prepare outgoing payments, and process reimbursements
• Assist with tax preparation and audit needs (Form 990)
• Collect and process W9s, 1099s, sales tax returns, and other tax-related needs
• Set up and monitor department budgets in financial software (Divvy)
• Assist with administering other financial platforms as needed (Square, Stripe)
• Follow up with staff about spending policy compliance as needed
• Help answer staff finance questions in Slack
• Support sellers permit processing for events
• Generate financial reports (event reconciliations, P&L statements, etc.) and summarize trends as needed
• Streamline and maintain chart of accounts
• Maintain organized digital and paper records
• Other duties as assigned

Core Qualifications:

• Associate’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 3+ years of bookkeeping experience, ideally in a nonprofit setting
• Advanced familiarity with QuickBooks Online, Microsoft Excel or Google Sheets, Divvy, Square, Stripe, and/or other financial software
• Knowledge of state tax regulations and filing procedures (preferred)
• Excellent organizational and time management skills, including the ability to work independently to understand assignments and meet deadlines
• Strong written & verbal communication skills, including high attention to detail and a commitment to transparency
• A history of strong leadership in volunteer-based organizations (preferred)

• Familiarity with MAGFest organizational structure and/or fan convention culture (preferred)
• Within commuting distance of Halethorpe, MD or willing to relocate
• A shared commitment to MAGFest’s Core Values: https://super.magfest.org/what-is-magfest

Pay & Benefits:

• $25+ per hour (commensurate with experience)
• Continuing education/professional development opportunities
• Health & wellness benefit opportunities
• Complimentary admission to MAGFest events

Physical Demands, Working Environment, and Hazards:

The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This role operates in various working environments, including a shared coworking space, convention centers, hotels, an outdoor campground, and various other venues. Driving and/or flying to attend meetings, events, or site visits is occasionally necessary.
• While performing the duties of this job, the position is continuously required to walk, sit for extended periods of time, talk, hear, and use repetitive motions of the wrists, hands, and fingers. This role may occasionally stand and reach at, below and above shoulder level. The work involves light physical effort: frequently exerting up to 10 pounds of force and occasionally exerting up to 20 pounds of force to lift, push or pull objects.
• This role requires the individual to read, analyze complex materials, and use a computer screen and internet connection. 
• The noise level can vary depending upon daily activities, but will remain within a moderate range.
• Employees are subjected to frequent interruptions and are often under severe time constraints.
• Employees are frequently in direct contact with the public, attendees, contractors, vendors, volunteers, and other employees.

ABOUT US: MAGFest, Inc. is a 501(c)3 organization located in Baltimore, MD with a mission to make the world a better place through video games (and video game music). Our flagship event, Super MAGFest, draws nearly 25,000 attendees each year and is primarily run by over 1,600 volunteers. We also run several smaller events throughout the year, including in different states. We currently have 8 full-time employees plus several seasonal contractors, and are looking to expand our full-time, part-time, and contract positions. Find out more at magfest.org.

NON-DISCRIMINATION STATEMENT: We strive to provide a positive and collaborative work environment and event experience for attendees, volunteers, employees, and job applicants. MAGFest, Inc. is an Equal Opportunity Employer and provides consideration for qualified applicants in its programs, activities, recruitment, and employment without regard to color, race, religion, ancestry, national origin, age, sex, sexual orientation, gender identity or expression or the perception of one or more of such characteristics, gender, marital or parental status, genetic information, and military and veteran status.