Billing Coordinator
Media Works LTD, a highly-respected, fast paced, energetic strategic media agency in Baltimore, MD is looking to fill the role of Billing Intern. We deliver digital and offline media solutions for brands across the country.
We are looking for a billing intern to assist with managing media bills and work with agency account teams to collect client media invoices, check for accuracy and submit for payment. This role will also include basic administrative assistant responsibilities.
Essential Duties/Responsibilities:
- Manual data entry of media invoices.
- Creating media invoice packets using excel and PDF editor.
- Submit billing packets for payment within strict monthly deadlines.
- Communicate with our billing department on the status of assigned billing projects.
- Format revisions for monthly digital billing within strict deadlines.
- Data entry of payment/billing information into excel for all clients.
- Accountable for checking all details of invoices, finding any discrepancies and bringing them to the attention of billing team members.
- Occasionally responsible for requesting invoices from reps, tracking progress on the requests, and following up as necessary.
- Other duties as assigned.
Experience, Education and Skills:
- Ability to prioritize and handle multiple tasks in a fast paced work environment
- Experience with Microsoft Office Tools with proficiency in Microsoft Excel
- Excellent written and verbal communication skills
- Ability to work independently and on a team
- Strong attention to detail and simple math skills
Physical Requirements:
- Must be able to be in a stationary position for long periods of time.
- Must be able to operate computer keyboards
- Must be able to read computer screens.
Media Works is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We provide reasonable accommodation to individuals who have a disability and meet the skill, experience, education, and other job-related requirements of the role to allow the individual to perform the essential functions of the job.
Job Type: Part-time
Salary: $15/hr
Expected hours: 15 per week
Skills Required
- Ability to prioritize and handle multiple tasks in a fast paced work environment
- Experience with Microsoft Office Tools
- Proficiency in Microsoft Excel
- Experience using a PDF editor to create invoice packets
- Excellent written and verbal communication skills
- Ability to work independently and on a team
- Strong attention to detail and basic math skills
- Must be able to be in a stationary position for long periods of time
- Must be able to operate computer keyboards
- Must be able to read computer screens
What We Do
Media Works is an integrated marketing agency with specialized capabilities in media research, planning and buying. Clients coast to coast count on us to make their messages work harder and smarter across all media: broadcast, digital, social, cable, direct response and any other channel that will deliver the right message to the right consumer at the right time. We’ve become one of the Mid-Atlantic region’s largest and most respected media marketing agencies because we believe that every dollar spent should produce results. Founded in 1989 and headquartered in Baltimore, MD, Media Works also has employees across the country. A woman-owned firm, Media Works is proud member of the 4A’s and was recently recognized as one of Baltimore’s top Women-Owned Businesses and one of Baltimore’s Most Social Companies. We work with clients in a variety of ways: Directly: We work with many clients directly to maximize the way their marketing budgets are spent. And, if they have an in-house creative team or a creative agency, we step in to handle the media. Partnering with Creative Agencies: We complement the talents of creative agencies to offer account and/or media services. We’ll handle the media while they handle the messaging! Outsourcing: If a client has a media team that is overloaded or recently won a piece of new business, but can’t ramp up fast enough, tap into our team of media specialists to complete your media project on time and on budget.
