Billing Coordinator

SCOPE:

Christensen, Inc., is a mid-market fuel, propane and lubricants distributor with operations mainly in Washington, Oregon and Idaho, and has a mixed portfolio of 10,000+ accounts. The company’s recent growth and future growth plans have created the need for an experienced Assistant Controller to focus on Operational Accounting and transaction processing with a focus on revenue.

We are seeking an experienced Billing Coordinator with a minimum of 2-5 years of relevant experience to join our finance team. The ideal candidate will be responsible for overseeing the billing process from start to finish, ensuring accuracy, efficiency, and timely invoicing. This role requires strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with cross-functional teams to resolve billing discrepancies and optimize processes.

SIGNIFICANT ACTIVITIES & DELIVERABLES

• Billing Process Management: Manage the end-to-end billing process, including invoice generation, distribution, and reconciliation, to ensure accuracy and completeness.
• Client Billing Analysis: Analyze client contracts, service agreements, and purchase orders to accurately capture billing information and ensure compliance with contractual terms.
• Billing System Maintenance: Maintain billing systems and software tools, ensuring data integrity, system updates, and optimization for efficiency and accuracy.
• Accounts Receivable Monitoring: Monitor accounts receivable aging reports, identify overdue invoices, and collaborate with internal teams to facilitate timely payment collection.
• Billing Issue Resolution: Investigate and resolve billing discrepancies, billing errors, and client inquiries in a timely and professional manner, maintaining positive client relationships.
• Reporting and Analysis: Prepare regular billing reports and analysis for management review, providing insights into billing trends, discrepancies, and opportunities for process improvement.
• Process Improvement Initiatives: Identify opportunities to streamline billing processes, improve efficiency, and enhance controls to minimize errors and reduce billing cycle times.
• Compliance and Audit Support: Ensure compliance with accounting standards, regulatory requirements, and internal controls, and support audit activities by providing accurate billing documentation and explanations as needed.
• Cross-functional Collaboration: Collaborate with finance, sales, customer service, and other departments to address billing-related issues, streamline processes, and improve overall customer satisfaction.

LEADERSHIP & TEAM REACH

• Understand and live our Core Values

SKILLS & QUALIFICATIONS

• 2-5 years of experience in billing, accounts receivable, or related finance roles, preferably in a corporate environment.
• Strong understanding of billing processes, accounting principles, and revenue recognition concepts.
• Proficiency in billing systems, ERP software, and Microsoft Office Suite, with advanced Excel skills preferred.
• Excellent analytical and problem-solving skills, with the ability to interpret complex data and reconcile discrepancies.
• Strong attention to detail and accuracy in data entry and analysis.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients and internal stakeholders.
• Ability to prioritize tasks, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Proactive mindset with a continuous improvement mindset, seeking opportunities to optimize processes and enhance efficiency.

PHYSICAL & MENTAL DEMANDS

• Operates in a professional office environment.
• Regularly required to stand, walk, sit for long periods of times, talk, and hear.
• Repeating motions that may include the wrists, hands and/or fingers, with the ability to reach with hands and arms.
• This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

COMPANY OFFERED BENEFITS

• As Christensen continues to fuel exponential growth, we pursue to offer a diverse portfolio of benefits coupled with our compensation and bonus incentive programs. A few elements of our benefit programs include:
• Health Insurance Benefits:
  • Medical, Dental, Vision, plus Ancillary Plans.
  • Flexible Spending Accounts for Health and Dependent Care, and Health Savings Accounts.
  • Company provided long term disability and up to $50,000 of life insurance.
• 401(k) plan with a generous company contribution.
• Paid time off in addition to 7 company paid holidays.
• Parental Leave Program.
• Employee Assistance Program.
• Employee Recognition Program.
• Employee Referral Bonus Program.