Company Overview
CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering.
Summary
Join our team as a Billing & Accounting Administrator, where you’ll play a key role in ensuring smooth financial operations. In this full-time role, you’ll manage invoice processing, oversee accounts receivable, and handle a variety of essential accounting tasks that keep our business running efficiently. This position is based at CME’s Corporate Headquarters in East Syracuse, NY, with a standard schedule of Monday through Friday, 8:00 AM to 4:30 PM.
Responsibilities
- Invoicing
- Prepare and process client invoices accurately and in alignment with established schedules.
- Enter sales data into QuickBooks with precision and attention to detail.
- Ensure timely distribution of invoices on a monthly basis and according to client-specific timelines.
- Accounts Receivable
- Perform proactive follow-up on outstanding accounts to maintain healthy cash flow.
- Generate, review, and maintain comprehensive A/R reports for internal tracking.
- Update QuickBooks regularly with current receivable information.
- Organize and securely store all supporting documentation related to financial reports and conclusions.
- Maintain clear, professional communication with internal teams and external clients to resolve inquiries and ensure accuracy.
- High school diploma required; an associate degree in business, accounting, or a related field is preferred.
- Proficiency in Microsoft Office Suite—especially Excel, Word, and Outlook—with strong ability to create and manage spreadsheets and analyze data in Excel.
- Familiarity with QuickBooks or similar accounting platforms is highly desirable.
- Exceptional organizational abilities and outstanding verbal and written communication skills.
Compensation: $21 - 25 / hour
Benefits and Perks
CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees.
This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws.
CME Associates, Inc. is an Affirmative Action Employer.
A New York State Certified Woman Owned Business Enterprise (WBE).
Skills Required
- High school diploma
- Associate degree in business, accounting, or a related field
- Proficiency with Microsoft Office Suite, especially Excel, Word, and Outlook
- Ability to create and manage spreadsheets and analyze data in Excel
- Familiarity with QuickBooks or similar accounting platforms
- Exceptional organizational abilities
- Outstanding verbal and written communication skills
What We Do
CME Associates, with eight (8) office locations throughout New Jersey, provides a complete range of Environmental, Geotechnical, Engineering, Surveying and Planning services. We represent both the public and private sectors on a wide range of projects and, specifically, projects relating to the environment, including: Water and wastewater treatment facilities and pipelines; wastewater and potable water master plans; water resources and treatment, storage and conveyance facilities; surface and groundwater monitoring; landfills; recycling facilities implementation plans; environmental impact statements; highway and roadway construction; large residential and commercial development projects, and major capital construction projects. The qualifications and experience of its personnel are CME Associates' greatest assets. The firm has made a conscious effort to attract, develop and retain the highest quality professionals chosen for their demonstrated capabilities, field experience, energy, commitment to excellence and ability to accept increasing levels of responsibility. Our staff includes civil engineers, site engineers, environmental scientists, planners, hydraulic engineers, surveyors, geologists, geotechnical engineers, hydro geologists, wetlands technicians, GIS specialists, landscape architects, and office and field support staff experienced in all disciplines necessary to successfully complete our client's projects.
