Job Purpose
The Assistant Manager to the CEO provides high-level administrative support and serves as a trusted gatekeeper to ensure the CEO’s schedule, communications, and priorities are efficiently managed. The PA will act as a liaison between the CEO and internal/external stakeholders, coordinate executive communications, and contribute to the effectiveness of executive operations across the ATS Aviation Group.
Key Responsibilities
1. Executive Support
Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Organize and prioritize incoming communications (emails, calls, correspondence); draft, review, and respond to messages as needed.
Prepare and edit reports, presentations, proposals, minutes, and briefing documents.
Coordinate CEO’s domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation.
Track and follow up on delegated tasks and projects, ensuring deadlines and commitments are met.
2. Office Management & Coordination
Handle confidential and sensitive information with absolute discretion and professionalism.
Coordinate with departments and subsidiaries (e.g., ATS Medical, ATS Technic, ATS Food) to gather reports, updates, and feedback for the CEO.
Act as the point of contact between the CEO and internal/external stakeholders, including VIP clients, partners, investors, and board members.
Assist in preparing for internal and external meetings (e.g., board meetings, management reviews, investor pitches), including agenda planning and document preparation.
3. Communication & Liaison
Draft professional communications on behalf of the CEO, including emails, letters, executive memos, and speeches.
Maintain relationships with key stakeholders, scheduling high-level meetings and ensuring timely follow-up.
Translate business priorities into daily agendas and ensure the CEO’s time is aligned with organizational goals.
4. Research & Reporting
Conduct research and provide background information, briefings, and summaries to support executive decisions.
Monitor industry developments, news, and competitor activity relevant to the CEO’s focus areas.
Compile and submit expense reports, approval forms, and other executive documentation as required.
5. Event & Engagement Planning
Coordinate high-level events, forums, conferences, and speaking engagements involving the CEO.
Ensure the CEO is well-prepared for all engagements with necessary materials, profiles, and talking points.
Qualifications & Experience
Bachelor’s degree in Business Administration, Management, Communications, or related field.
Minimum 5–7 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting C-suite executives.
Prior experience in aviation, logistics, or government services is a strong advantage.
Skills & Competencies
Organizational Excellence: Strong ability to multitask, prioritize, and maintain attention to detail.
Communication: Excellent written and verbal communication skills in English; Arabic is an advantage.
Discretion & Integrity: Demonstrated ability to handle confidential and sensitive information.
Interpersonal Skills: Confident, professional, and proactive demeanour with high emotional intelligence.
Tech Savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), cloud systems, and communication tools (Teams, Zoom).
Time Management: Ability to anticipate needs, manage a demanding schedule, and adapt quickly to change.
Initiative: Self-motivated, resourceful, and solution-oriented.
Working Conditions
Standard working hours: Monday to Friday, 9:00 AM – 6:00 PM, with flexibility to work outside these hours based on CEO’s schedule.
Occasional travel may be required.
Role requires a high degree of availability and responsiveness.
Confidentiality Clause
This role requires strict adherence to company confidentiality policies and handling of sensitive executive-level information with the highest level of discretion and professionalism.
Skills Required
- Bachelor’s degree in Business Administration, Management, Communications, or a related field
- 5–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role supporting C-suite executives
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office Suite, cloud systems, and communication tools such as Teams and Zoom
- Ability to handle confidential and sensitive information with discretion and integrity
- Strong organizational, multitasking, prioritization, time-management, and attention-to-detail skills
- Professional, proactive interpersonal skills and high emotional intelligence
- Self-motivated, resourceful, adaptable, and solution-oriented approach
- Arabic language skills
- Prior experience in aviation, logistics, or government services
What We Do
ATS Aviation is a global aviation-parts and aircraft-solutions provider serving airlines, maintenance, repair and overhaul (MRO) organizations, and aircraft operators worldwide. Founded as a spare-parts distributor in Jordan, the company sources aircraft components and provides engine, APU, landing-gear, cargo, consignment, consulting, leasing, and comprehensive MRO solutions. Its mission is to reduce unnecessary fleet disruptions while meeting international safety, quality, and compliance standards.
