Description
Administrative Scheduler - Winter Springs, FL
Path Light Pro is seeking a dynamic and talented Full-Time Administrative Scheduler to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with cutting-edge consultation and innovative environmental, safety, quality assurance, and energy solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride!
Responsibilities
- Maintain constant communication with internal Client Service Managers, Quality Assurance and Energy Specialists, and clients
- Schedule and coordinate daily/weekly energy testing for the Quality Assurance and Energy Specialists in designated regions
- Strong attention to detail when scheduling and have a quick response time to clients/builders while closely monitoring emails
- Ability to problem solve, multitask and handle last minute changes
- Learn the scope of work and work process for each client, adapt to ever-changing client needs, then schedule accordingly
- Assist in directing the Quality Assurance and Energy Specialists, keeping them organized, and ensuring work is being entered accurately
- Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work being performed
- Responsible for communicating any scheduling conflicts, any resource constraints, and time constraints to your team and/or clients as needed
- Communicate and publish plans to the appropriate individuals to ensure each Quality Assurance and Energy Specialists understands the overall scope of the project
- Pulls purchase orders from and maintains necessary client accounting platforms
- Approve work completed to be invoiced
- Know pricing for energy services in all markets
- Know which energy services are performed in each market
- Other tasks and duties may be assigned as needed
Requirements
- AA or AS degree or equivalent experience
- 2 years minimum experience working in a multi-tasking administrative role
- Proficient in Microsoft Office/Excel and Outlook
- Google Docs, Streets & Trips (Routing), NetSuite and/or other Accounting software Knowledge is a plus
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.
Skills Required
- AA or AS degree or equivalent experience
- Minimum 2 years experience in a multi-tasking administrative role
- Proficient in Microsoft Office/Excel and Outlook
- Strong attention to detail and quick response time to clients/builders
- Ability to problem-solve, multitask, and handle last-minute changes
- Ability to learn scopes of work, adapt to client needs, and schedule accordingly
- Experience scheduling/coordinating field staff, managing purchase orders, and approving invoicing
- Knowledge of Google Docs, Streets & Trips (routing), NetSuite and/or other accounting software
- Physical abilities: frequent sitting, talking/hearing, reaching, occasional climbing/balancing, close vision
What We Do
Path Light Pro is a full-scope professional-services company providing environmental, safety, energy, engineering, quality-assurance, stormwater-compliance, and SWPPP solutions. It supports construction and other business clients with compliance inspections, regulatory permitting, safety-plan implementation, OSHA assistance, energy testing and modeling, and environmental consulting. The company emphasizes client-focused guidance, practical solutions, efficiency, and education to help customers manage evolving regulatory and operational needs.
