Administrative Operations Associate (Remote | For Engineering Graduates)
Join us at Cahira Technologies: a Massachusetts Institute of Technology (MIT) spinoff, fast-moving deep-tech startup pushing the boundaries of science & innovation (https://www.linkedin.com/company/cahiratech/)
Fully remote job: you can work from anywhere in the world!
Are you an engineering graduate who loves working across technology, finance, logistics, and strategy? This is your chance to be part of a cutting-edge international team building breakthrough technologies — while developing real-world business, operations, and leadership skills.
This role goes far beyond traditional admin work. You’ll be at the center of day-to-day operations, enabling scientists, engineers, and executives to move fast and stay organized.
🔍 About the Role
We are looking for a smart, detail-oriented, and proactive Administrative Operations Associate to take ownership of key operational and financial processes. You will manage purchase workflows, invoices, bookkeeping, scheduling, documentation, and cross-functional coordination — all while working fully remotely during U.S. business hours.
Perfect for engineering graduates who want exposure to how a global deep-tech startup actually runs.
What You’ll Do
Manage purchase orders, vendors & delivery tracking
Handle invoices, payments & bookkeeping (QuickBooks)
Support financial reports, budgeting & tax compliance
Coordinate schedules, interviews & meetings
Manage documents (Google Workspace, DocuSign)
Assist with company website updates & social media posts
Assist leadership with scientific writing, grants, patents and presentation slides
General admin & operations support
What We’re Looking For
Bachelor’s or higher degree (Engineering preferred)
Excellent communication & coordination skills
Strong attention to detail
Comfortable working independently during U.S. business hours
Fluency in English
Why Join Us?
🌍 100% Remote
🚀 Work with an international deep-tech team
📈 Fast learning curve across operations, finance & strategy
Skills Required
- Bachelor's degree or higher
- Engineering degree
- Excellent communication and coordination skills
- Strong attention to detail
- Comfortable working independently during U.S. business hours
- Fluency in English
- Experience with QuickBooks
- Familiarity with Google Workspace
- Familiarity with DocuSign
