Job Overview
We are currently seeking a detail-oriented Administrative Assistant to support our office and operations team. This role plays a key part in keeping daily administrative functions organized and running smoothly. Tasks and responsibilities will include items such as:
- Answer and direct phone calls and emails
- Maintain and organize digital and physical files
- Assist with data entry and document preparation
- Support Accounting with basic administrative tasks (invoicing, filing, tracking documents)
- Coordinate calendars, meetings, and internal schedules
- Prepare and distribute internal reports and correspondence
- Track and follow up on required paperwork and deadlines
- Assist with onboarding paperwork for new employees
- Provide general administrative support to management and office staff
Qualifications to include:
- Strong organizational and time-management skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- High attention to detail and accuracy
- Ability to manage multiple tasks and shifting priorities
- Strong communication skills, both written and verbal
- Self-motivated with the ability to work independently and as part of a team
We offer:
- Competitive base salary
- Generous PTO policy + paid holidays
- Medical, dental, vision, and life benefits
- 401k w/ employer match
- 529 Plan w/ employer match
- Health & wellness gym reimbursement program
Skills Required
- Strong organizational and time-management skills
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- High attention to detail and accuracy
- Ability to manage multiple tasks and shifting priorities
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
What We Do
Shields Asphalt Paving is a family-owned Pennsylvania contractor serving commercial, municipal, and PennDOT customers. Its services include asphalt paving and milling, drainage, site development, concrete work, and base repair. The company says it tailors its work to customers’ individual needs and aims to provide quality products and service. Founded in 1955, it also operates an asphalt supply plant that provides material for its paving jobs.
