Minimum Qualifications
Education:
- High school diploma
Experience:
- Two years experience, preferably in a medical office or health care environment.
- Veteran preferred for Veteran’s Shelter positions.
Work Eligibility: Must be authorized to work in the U.S.
Work Location Requirement: Onsite
Schedule: 9:00am-5:30pm Monday-Friday
Compensation: $19.8077
What We Offer
We provide competitive benefits, including:
• Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans
• 403(b) Retirement Savings Plan with employer match
• Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays
• Employee Wellness Programs: Employee Assistance Program and mental health resources
• Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks
• Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits.
About the Role
The Administrative Assistant is responsible for all administrative paperwork, telephone reception, scheduling, ordering supplies, data entry and low level report preparation.
Primary Responsibilitie
- Answer telephones and transfer calls to appropriate staff members.
- Meet and greet new residents and visitors.
- Create and modify documents or enter data using Microsoft Office and other company software.
- Perform general clerical duties including photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing systems.
- Sign for and distribute UPS, FedEx, and DHL packages.
- Research, price, and recommend purchases of office furniture and supplies.
- Coordinate and maintain records for staff office space, phones, parking, and facility keys.
- Set up and coordinate meetings and conferences.
- Collect and maintain PC inventory.
- Support staff with assigned project-based work.
- Provide office orientation for new employees.
- Arrange accommodations and food services for facility visitors when assigned.
- Comply with attendance and timekeeping requirements and report regularly to work.
- Attend regularly scheduled staff meetings, supervision sessions, and training and development activities.
- Promote compliance with applicable laws, regulations, and agency policies.
- Perform other job-related duties as assigned.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High school diploma
- Two years of experience
- Experience in a medical office or healthcare environment
- Authorization to work in the United States
What We Do
Institute for Community Living (ICL) is a New York City nonprofit that supports adults, children, and families experiencing behavioral health challenges. It provides behavioral health care, housing, health care, and recovery services through programs across the five boroughs. Its trauma-informed, whole-health approach addresses well-being and social determinants of health, with a focus on helping people live healthy, fulfilling lives and achieve their goals.
