Company Overview
Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.
Overview – Role
The Admin Assistant will be responsible for performing administrative tasks, working 16 hours a week in a flexible and hybrid work environment.
This role offers the chance to work in a fast-paced environment and advance your career within a supportive and diverse team.
Key Responsibilities
- Handling calls while supporting the Administrator
- Assist in employe engagement activities and facility management , attending the office once a month (n the last Thursday of every month)
- Assist in ticketing, travel and onboarding coordination using specialized ERP systems
- Assist in reporting related to administrative tasks
- Assist in marketing activities
- Maintain confidentiality around sensitive information
- Assist in public relations functions related to visa and immigration, travelling occasionally to ministry when required
- Assist in typing, scanning and maintaining documents and preparing documents in Arabic or English as required
Requirements and Qualifications
- Graduate / diploma holder with good communication skills in English. Those in first year of college can also apply
- Able to type documents in Arabic language
- Computer literate with skills in MS office
- Ready to put in 16 hours of work every week, and work as an enthusiastic team member of a busy administrative team
- Ready to initiate employee engagement programs and attend the office in person, once every month
- Hold a valid driving license and ready to visit ministry occasionally for labor purposes
- This role is reserved for nationals of the country
Why you should join Jensen Hughes
- Offers exposure to working within a diverse global multinational organization
- There is continued support from the leadership team with a flexible approach to carrying out day to day activities
- Career advancement with an established framework is in place – clearly defining expectations and outlining opportunities for advancement
#LI-SR1
Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
At Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process. Please click here to review.
The security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.
*Policy on use of 3rd party recruiting agency for direct placements
Jensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.
Skills Required
- Graduate or diploma holder; first-year college students may also apply
- Good English communication skills
- Ability to type documents in Arabic
- Computer literacy and Microsoft Office skills
- Availability to work 16 hours per week
- Willingness to initiate employee engagement programs
- Attendance at the office once per month
- Valid driving license
- Willingness to visit ministries occasionally for labor-related purposes
- Emirati nationality
What We Do
Worldwide, we are most recognized for our leadership in fire protection engineering, a tradition of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields – from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation.
