The Role
Provides executive and office administration support for Space Force directorate leadership. Maintains records, schedules, correspondence, task assignments, suspense tracking, staff packages, personnel processing, travel, and action-status reporting. Manages calendars, conference rooms, MICT assessments, and personnel programs including awards, training, evaluations, and staffing. Requires strong familiarity with Air Force administrative procedures, Microsoft Office, TMT, DTS, and classified work environments.
Summary Generated by Built In
Overview
Tecolote Research, Inc. is seeking an experienced, highly motivated, hands-on office Administrator to take on the duties of an Executive Administrator for Space Access S1 Directorate at Patrick SFB, FL and a Provisional Mission System Delta at Cape Canaveral SFS, FL, ensuring the Human Capital Directorate leadership is prepared to successfully execute the duties of the day. The Administrator establishes and maintains effective working relationships with the organization’s internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.
Responsibilities
- Perform administrative tasks including maintaining records, schedules, and correspondence, timekeeping, and travel itineraries.
- Use NIPR & SIPR Task Management Tool (TMT) & e-mail to retrieve/assign tasks; is the primary task manager overseeing all tasks and the statuses.
- Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep the principals aware of late, pending, new actions.
- Manages conference room schedules & Director’s calendar/travel schedule.
- Monitor and Track In and Out processing of all Space Access personnel: Military, Civilian, and Contractor.
- Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instructions and other related staff guides.
- Manages/oversees MICT Assessment program for the Director & Commander.
- Provide administrative/personnel support to team members as necessary. Primarily in areas of Awards and Decorations, Training, Annual Evaluations, and Manning/Staffing.
Skills Required
- A minimum of seven years of relevant government office administration or administrative experience is required; Air Force / Space Force related experience preferred.
- Applicant must be able to work in a team environment & complete task independently.
- Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), “buckslips”, memoranda, and official letter correspondence, and Air Force Tongue and Quill.
- Proficient in the use of MS office applications (Word, Excel, PowerPoint, Outlook) MS Teams, Task Management Tool (TMT), and Defense Travel System (DTS)
- Experience fostering stable and productive working relationships that communicate expectations and promote cooperation.
- Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support.
- Air Force Personnel Experience is preferred: Civilian & Military personnel programs, Awards and Decorations, performance reports/appraisals.
- Air Force Unit Manning Document (UMD) Experience is desired.
- Active Secret Security clearance is required
- US Citizenship required
Education
High school diploma required.
Skills Required
- Minimum seven years of relevant government office administration or administrative experience
- High school diploma
- Active Secret security clearance
- U.S. citizenship
- Ability to work independently and in a team environment
- Familiarity with HQ staff packages, eSSS, buckslips, memoranda, official correspondence, and Air Force Tongue and Quill
- Proficiency with Microsoft Office, Microsoft Teams, Task Management Tool, and Defense Travel System
- Air Force or Space Force experience
- Air Force personnel program experience, including awards, decorations, and performance reports
- Air Force Unit Manning Document experience
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Tecolote Research is an independent advisor serving senior leaders and federal government executives on national-security matters. It provides consulting, analytics, and digital solutions, including cost estimating, earned value management, scheduling, financial management, and acquisition support. The company also develops and supports secure government databases, manages DevOps environments, and builds customized tools to improve project efficiency and capabilities for complex, large-scale programs.
