Total Fire Protection is expanding rapidly, presenting an exciting and challenging opportunity to bring your fresh ideas, polished expertise, and collaborative attitude to support our growth. The Accounts Payable Clerk is a dependable and detail-oriented individual who will be responsible for entering invoices, scanning and organizing paperwork, and providing general administrative support to the accounting department. Expectations of this role include strong organization, comfortable working with computers and various applications, and able to handle repetitive data entry tasks accurately and efficiently. As the Accounts Payable Clerk, you will report directly to the Manager, Financial Operations.
Every team member brings their own expertise to Total Fire Protection and is encouraged to make their voice heard. We offer a family-oriented culture of teamwork and encourage continuous learning, a diverse atmosphere, and opportunities for career advancement.
Essential Duties and Responsibilities:
- Enter vendor bills and invoices into the accounting system.
- Scan, upload, and electronically file invoices and supporting documentation.
- Organize and maintain electronic and physical paperwork.
- Review invoices for accuracy and completeness before entering them.
- Match invoices with purchase orders and supporting documents when applicable.
- Assist with maintaining vendor files and accounts payable records.
- Help organize and process incoming accounting paperwork.
- Provide general administrative support to the accounting department as needed.
Minimum Requirements:
- Previous office, administrative, or accounts payable experience preferred.
- NetSuite experience is a BIG PLUS!
- Experience with invoice entry and data entry preferred.
- Basic computer skills and proficiency in Microsoft Office.
- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Ability to handle repetitive tasks and meet deadlines.
- Reliable, responsible, and able to work independently.
Work Environment
- Professional office setting requiring full-time on-site attendance.
- Expect to spend majority of the workday seated at a workstation focused on invoice entry, scanning, filing, and general accounts payable administrative duties.
Company Benefits:
Total Fire Protection offers a competitive Benefits package that includes, but is not limited to:
- Paid Time Off (PTO) and Company Paid Holidays.
- Medical/Dental/Vision Insurance (waiting period may apply).
- 401k with Company match (waiting period may apply).
Think you have what it takes to be a member of Total Fire Protection? Apply now at www.tfp1.com
The final salary offered will be based on the candidate’s relevant experience, skills, qualifications, education, internal equity, and other job-related factors. The posted range represents the employer’s good-faith estimate of the compensation for this position at the time of posting.
Total Fire Protection is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.
Skills Required
- Previous office, administrative, or accounts payable experience
- Experience with invoice entry and data entry
- Basic computer skills and proficiency in Microsoft Office
- Strong attention to detail and accuracy
- Good organizational and time-management skills
- Ability to handle repetitive tasks and meet deadlines
- Reliable, responsible, and able to work independently
What We Do
Total Fire Protection provides fire-protection inspection, maintenance, and repair services, helping customers keep building fire-safety systems in service. Its stated mission centers on embracing relationships, keeping customers safe, and delivering first-class service. The company has listed offices in Woodbury, New York City, and East Syracuse, New York, and Whippany, New Jersey. Its work focuses on fire and life safety through ongoing system upkeep.
